Hearing Examiner 3 - Appeals

Do you have experience in administrative, judicial, or civil hearings, or have you served in a Pro Tem capacity? Are you interested in applying your legal expertise to complex issues regarding retirement law and statutes? Do you have a desire to contribute to public service by ensuring an impartial and procedurally sound process while making decisions that can significantly affect individuals' retirement rights and benefits? If you answered yes, then the half-time position of Hearings Examiner 3 - Appeals at the Department of Retirement Systems may be the ideal opportunity for you!

This recruitment will remain open until filled. Applicants who apply prior to February 18, 2025, will get first consideration. The hiring manager reserves the right to make a hiring decision at any time during the recruitment process.

This position is overtime-exempt and is expected work approximately half-time (50%); however, additional hours may be required when presiding at in-person hearings across the state.

The Opportunity: We are searching for a Hearings Examiner to preside over the hearing process for appeals filed by members, retirees, beneficiaries, potential beneficiaries, and employers of the eight retirement systems and 15 retirement plans administered by DRS. The work performed by this position helps ensure members receive the benefits they have earned while in public service, and that the agency is acting in compliance with applicable statutes and rules.

Some of what you'll do includes:

• Presiding over appeal hearings in accordance with the Administrative Procedure Act, Model Rules of Procedures, and the Washington Administrative Code.
• Guiding parties through pre-hearing preparation, setting hearing dates, scheduling in-person hearings when appropriate, providing pre-hearing scheduling orders, addressing discovery issues and issuing written orders regarding pre-hearing motions.
• Controlling the presentation of testimony during hearings, swearing in witnesses, ruling on the admission of evidence, and ensuring a complete and clear record.
• Reviewing hearing transcripts, exhibits admitted at the hearing, and arguments provided by the parties. Researching the applicable rules and statues associated with the issue on appeal.
• Providing a written order that contains an analysis of the issue on appeal, the findings of facts, and conclusions of law.
  
  

Flexible/Hybrid Schedule information: At the discretion of the Hiring Manager and the Appointing Authority and with a telework agreement in place, you may be eligible to work remotely most days once you have learned the role and job expectations. The ability to work remotely is dependent on the nature of the tasks and projects assigned and the presence of a remote work environment that is safe and has an appropriate level of reliable connectivity. You must live within a reasonable commuting distance (up to 2 hours commute time) to the DRS building in Tumwater, WA, and you must be willing and able to adjust your telework schedule, whenever necessary, to complete work assignments, attend mandatory meetings, trainings, etc., at the DRS facility.

What we're looking for (required qualifications):

• A Juris Doctorate (JD) from an accredited law school and membership in good standing with the Washington State Bar Association; and
• At least three (3) years of experience in adjudicative proceedings under the Administrative Procedure Act (or comparable procedures) before a public entity; and
• Understanding of the principles of civil law and/or administrative law and procedures; and
• Understanding of the principles of legal and judicial ethics; and
• Demonstrated ability to produce clear and legally supported written decision; and
• Demonstrated proficiency in the following competency areas:

Analysis
Capable of reviewing documentation and evidence closely; readily identifies information that is not pertinent and recognizes when additional or verifying data is necessary. Uses data and information in a clear and rational thought process to assess and understand issues, evaluates the available options and forms an accurate conclusion.

Communication
Effectively conveys information both in writing and orally and capable of using language that is appropriate to the audience as well as the complexity of the issue on appeal. Sees communication as a vital component of high performing teams.

Decision Quality
Makes well-informed, effective, and timely decisions based upon a mixture of analyses, wisdom, experience, and judgment. Most solutions and suggestions are considered correct and accurate when judged over time. Is sought out by others for advice and solutions.

Judgment
Displays balanced thinking that combines data-based analysis, experience, and perspective. Effectively weighs alternatives and makes decisions that incorporate facts, opinions, and other relevant information.

Researching and Gathering Information
Effectively identifies, collects, organizes and documents relevant data and information in ways that make the information most useful for subsequent assessment, analysis and investigation.

Independence/Self-Management
Is a self-starter who demonstrates initiative and motivation in completing their workload. Delivers on commitments made to others; maintains focus and effectiveness; and is a visible role model for others.

Problem Solving
Analyzes problems to identify the root causes, evaluates possible courses of action and uses reason, logic and creatively to reach a conclusion. Develops timely and effective solutions after considering the risks and consequences in relation to the organizational goals, resources and constraints.

Commitment to Diversity
Recognizes the value of diversity. Helps create an environment that embraces and supports diversity, equity and inclusion.

Be sure to read this entire section - We promise, it'll be helpful!
To be considered, please attach the following to your online application:

• A cover letter clearly describing how your knowledge, skills and abilities align with the job duties and qualifications of this position and why this position interests you.

• A chronological resume outlining your experience to-date.
  Please keep in mind that professional or verifiable volunteer experience may be relevant.

• If you are the preferred candidate for this position, a professional reference from your current or most recent supervisor will be required;
• If you are current or recent state employee, we will also review your personnel file as part of our selection process;
• A job offer is contingent upon completion of a background check that includes a criminal record review.

• Candidates who are offered a job with DRS must possess work authorization that does not require sponsorship by the employer for a visa now or in the future;
• DRS complies with the employment eligibility verification requirements of the federal employment eligibility verification form, I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form on the first day of employment.
• DRS does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit www.uscis.gov.

• Flexible work schedules
• Free parking
• Commute Trip Reduction Program
• Infants at Work Program
• Tuition reimbursement
• Eligibility for Public Service Loan Forgiveness
• Opportunities for professional growth
• Subscription to LinkedIn Learning
• Commitment to team member safety and wellness
• Community involvement/charitable giving