Administrative Assistant, Community and Govt Relations

Build Your Career. Build America's Future.
Vulcan Materials Company is the nation's largest producer of construction aggregates and a major producer of aggregates-based construction materials including asphalt and ready-mixed concrete. When you join Vulcan, it's more than starting an exciting career - you get to make a difference for millions of people every day across the country.

When you join Vulcan, you join a dynamic culture in which career development is encouraged, excellence is rewarded and diversity is valued. No matter the role or the location across the country, every member of the Vulcan team lives through the Vulcan Way: doing the right thing, the right way, at the right time.

We're Coming Back Together To Be Together 100% In Office
At Vulcan Materials, we believe that the heart of our success lies in the strength of our engagement, our connection, and our commitment to developing our people. We are excited to restore the collaborative in-person environment that fuels our innovation and growth. This move is not just about being physically present; it's about reigniting the spirit that comes from face-to-face interactions, fostering a collaborative, inclusive culture where every voice is heard and everyone thrives.

About the Job:

The Administrative Assistant for the Community & Government Relations team is responsible for providing comprehensive administrative and logistical support to the Community & Government Relations department, ensuring smooth operations and effective communication with internal and external stakeholders. This position reports to the Vice President of Community & Government Relations or designee.

What You'll Do:

Administrative Support:

• Assist multiple department staff members in managing calendars and scheduling appointments, making travel arrangements, and preparing expense reports.
  
• Process invoices and assist with departmental budget tracking.
  
• Coordinate meetings, conferences and special events, including venue booking, catering and material preparation.
  
• Ensure accurate and efficient data entry and records management for the Vulcan Materials Company Foundation and Political Action Committee.
  
• Prepare correspondences, reports, presentations and other documents that often involve sensitive information. Such preparation includes proper and precise formatting, and proofreading.
  
• Process incoming and outgoing communications.
  
• Maintain filing and archival systems, both electronic and physical, ensuring accuracy and confidentiality.
  
• Order office supplies and equipment.

Community & Government Relations Support:

• Assist with the planning and execution of community outreach programs and initiatives.
  
• Coordinate logistics for meetings with community leaders, government officials and elected representatives.
  
• Prepare briefing materials and presentations for community and government meetings.
  
• Maintain accurate contact information for key relationships with internal and external stakeholders.

Communication and Coordination:

• Establish working relationship with other departments and external parties. This role plays a key part in facilitating relationship with community organizations government agencies and elected officials.
  
• Greet and escort visitors.
  
• Answer and direct phone calls, take messages and provide information as needed.
  
• Maintains confidentiality of sensitive information.

Other Duties:

• Assist with special projects as assigned.
  
• May perform basic research tasks, gather and analyze data related to community and government relations, communications and sustainability projects.
  
• May provide support for company events and activities beyond the CR/GR department, such as board meetings or employee relations functions.
  
• Perform other related duties as required.

Skills You'll Need:

• High school diploma or equivalent required; Associate's degree in Public Administration, Communications or related field preferred.
  
• Minimum of 2 years' experience in an administrative support role, preferably in a government, non-profit or corporate environment.
  
• Excellent organizational and time management skills.
  
• Strong attention to detail and accuracy.
  
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
  
• Strong written and verbal communication skills.
  
• Ability to work independently and as part of a team.
  
• Professional demeanor and excellent customer service skills.
  
• Ability to maintain confidentiality and discretion.

What You'll Like About Us:

Great Company Culture. Our people share a competitive drive for excellence in an environment of trust, teamwork, open-mindedness, and communication.

Safe. The industry leader in health and safety standards. We are committed to creating a safe work environment and protecting all employees and customers.

Meaningful Work. What sets us apart is the work we do impacts our daily lives - and every employee contributes. Our aggregates produced are used to build roads, schools, hospitals, airports, and housing throughout the United States.

Health Benefits. Medical, Dental, and Vision programs, plus much more.

Rest and Relaxation. Paid vacation, personal floating days, and paid holidays.

Prepare for the Future. 401(k) with company match and contribution.

Training and Development. We see our development programs and helping our employees meet their goals as a key part of our business.

Vulcan Materials Company is committed to employing a diverse workforce. You will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability. You also have the right to be free from discrimination for medical needs arising from pregnancy, childbirth, or related medical conditions.