Part-time Faculty and Compliance Support - HRCA 2

Located in the scenic Puget Sound area with Mount Rainier in the distance, Tacoma is the third largest city in Washington State with a thriving and diverse community of over 200,000 residents. Tacoma Community College (TCC) was built on the ancestral territory of Coast Salish peoples, specifically the Puyallup and Squaxin Island Tribes. The 1854 Medicine Creek Treaty forcibly removed them to Reservations to make way for colonizers; we recognize the privilege of utilizing this land has come at great cost. We honor the resilience of the Puyallup and Squaxin Island people, who still live here, defend their rights, and contribute greatly to the well-being of our community. Our institution aims to increase partnerships and community ties with the local indigenous populations. Moreover, TCC stands in solidarity with Black Lives Matter and the Black community by further strengthening collaboration with the Black Student Union as well as community entities such as the Tacoma-Pierce County Black Collective, the Tacoma Urban League, and local black-owned businesses. In addition, we strongly support the Stop Asian Hate movement and have an active Asian Pacific Islander Student Club as well as an Asian and Pacific Islander Faculty and Staff Coalition. TCC is committed to developing more culturally responsive curricula by infusing and incorporating more educational content focused on the lives, experiences, and contributions of Native, Black, Asian, and other marginalized communities. We continually strive to become an anti-racist institution.

We are specifically focusing on improved support for traditionally marginalized populations, including Black/African-American, Indigenous, People of Color, Dreamers, justice-involved, immigrants and refugees, Veterans, people with disabilities, neurodivergent people, and the LGBTQIA2+ community. To this end, TCC seeks applicants who:

• Value intellectual curiosity and innovative teaching.
• Welcome difference and model respectful interaction with others.
• Recognize and honor the important role that diversity brings to an educational community.
• Have experience teaching or doing research in Native/Indigenous communities.
• Are committed to educating a racially and socioeconomically diverse student population.
• Are committed to teaching in a community college setting.
• Care deeply about student success.
• Intentionally support and promote efforts related to equity, diversity, and inclusion.
• Honor TCC's mission promoting equitable access to educational opportunities.
• Reflect the diversity of our community.

Position Summary:
This full-time paraprofessional classified position will perform part-time faculty contract, compliance, and general Human Resources and customer service support. Assists the HR Consultant 2 (HRC 2) with preparation of part-time faculty payroll contracts, and related projects. Supports the NEOED LEARN - learning management platform for compliance training, working closely with the Administrative Operations Coordinator and the HR Consultant Assistants regarding employee onboarding and training. Performs front desk reception duties and provides excellent customer service for the Human Resources office. This position reports to the Payroll and Benefits Specialist, in collaboration with the Administrative Operations Coordinator.

Part-time Faculty Contracts Support

• Utilize the ctcLink (PeopleSoft) data system in the preparation of contracts for part-time faculty (compensation contracts).
• Enter data and run calculation processes for classes, stipends and special assignments.
• Review calculation results for accuracy, troubleshoot issues and follow up with the HRC2 and the Administrative Assistants for the divisions to resolve any issues.
• Ensure completion of and process all new hire paperwork by reviewing part-time faculty application materials, transcript submittals and verifying degrees through National Clearinghouse.
• Review the Part-Time Faculty Initial Salary Placement Form for each new hire for completeness and accuracy. Ensure that degree verifications are accurate and obtained. Update job records and contract data submission forms with salary information.
• Understand, interpret and reference appropriate sections of the Faculty Negotiated Agreement. Provide information and answer questions regarding faculty compensation.
• Assist the HRC2 with projects and tasks pertaining to faculty compensation such as annually updating faculty salaries, preparing annual Multi-Quarter Appointment letters, and payroll reconciliation.
• Maintain and file part-time faculty contracts and other documentation in employee personnel files.
• Respond to unemployment claims for part-time faculty

Compliance and Training Support

• Coordinate initial and mandated trainings required by the College through the NEOED Learning Management System (LMS) LEARN program. Ensure employees have access to the LEARN module including necessary logins and tools.
• Download, edit, and create classroom courses in LEARN.
• Present ongoing training to supervisors and employees on accessing and using LEARN.
• In collaboration with the Administrative Operations Coordinator and HR Staff, document and track current and new employees progress for all compliance related trainings.
• Perform credential and degree verification for newly hired employees as required by job posting and classification.

General HR Support

• Provide front counter reception and customer service in regards to pay, onboarding, recruitment, and general information regarding human resource services
• Be familiar with TCCs Collective Bargaining Agreements, hiring processes, onboarding and payroll processes in order to effectively communicate with employees and prospective employees.
• Verify and certify I-9 forms for new employees.
• Support, communicate and collaborate with HR department staff in a variety of projects and tasks as assigned. This may include assisting with data entry for new hires into PeopleSoft (ctcLink), preparing folders for newly hired employees, filing personnel paperwork, and other clerical duties.
• Communicate with new student, hourly and part-time faculty employees regarding hiring process.
• Perform other related duties as assigned.

Duties of the position require knowledge, skills and abilities:

• Committed to identifying, challenging and disrupting instances of institutional racism and discrimination that disadvantage Black, Indigenous, and people of color as well other marginalized populations.
• Promote and maintain a healthy and positive work environment with collegial and cooperative work relationships.
• Demonstrates consistent follow-through and timeliness of meeting deadline demands while maintaining high quality of work.
• Plans and organizes tasks to align with project timelines and priorities.
• Strong critical thinking and problem-solving skills.

• Demonstrated ability to prioritize and effectively manage multiple projects, tasks, and process while meeting deadlines.

• Excellent organizational and prioritization skills while providing high levels of confidentiality at all times and under all circumstances.

• Ability to establish and maintain positive working relationships with colleagues, management, staff, faculty and students.

• Excellent customer service skills; including building and maintaining internal/external customer satisfaction and the ability to problem solve.
• Ethics, integrity and sound professional judgment.

• Professional telephone and email etiquette.
• The ability to foster a climate of equity and belonging through multicultural awareness and appreciation.
• Excellent verbal and written communication and interpersonal skills.
• Ability to problem solve and prioritize a heavy work-load in a fast-paced environment.

Duties of the position required experience:

• Associates degree or higher from an accredited college or university.
• 2 years of experience in a human resources or related professional setting.
• OR equivalent combination of education and/or experience.
• Strong computer skills including Microsoft Word, Excel, Outlook or similar software.
• Experience working with HRIS database systems desired.

Complete application packages must include the following:

1. Tacoma Community College online application form.
2. Resume and cover letter - In your cover letter, describe how your background and experience align with the responsibilities for this position.