Deputy Chief of Staff - County Board

Milwaukee County oversees operations from our Airport, Behavioral Health, Child Support Enforcement, Combined Court Operations, Sheriffs Department, Community Reintegration Center, Human Services, Parks, Public Safety, Public Works, Fleet Operations, Transportation, and at the Zoo. Our departments are also dedicated to our Seniors in the Department on Aging, those with Disabilities, and Veterans Affairs. Our employees also remain committed to serve the cultural, human, recreational and social needs of the entire community.

Milwaukee County offers a wide variety of interesting jobs for people who want to make a difference in our community. Milwaukee County provides a competitive benefit package and is an Equal Opportunity Employer. If disability related accommodations are needed, please contact 414-278-3936.

We are searching for Changemakers to come and join our team and discover our diverse and versatile community of independent spirits and unique talents, we are redefining the way you think about Milwaukee County!

Closing Date: February 4, 2025 @ 11:00pm CST, or upon the receipt of 50 application submissions.

Deputy Chief of Staff

Department: County Board

Full-time, Hybrid

Starting Salary: $74,880.00/yr

Job Summary

Serves the Chairperson and County Board to provide a variety of professional support to the Milwaukee County Board of Supervisors and Chief of Staff. Additionally, this position assists the Chief of Staff with managing day-to-day Board operations and acts as their backup in managing personnel and fiscal operations.

Schedule: This position will work during regular business hours with occasional evenings and weekends.

Job Responsibilities

• Project Management - Advises the Chairperson and Chief of Staff and provides professional assistance, project management, and recommendations on County policy, fiscal processes, and office management. As needed, this position also coordinates with departments, including facilities, and liaises with stakeholders.
• Community Engagement - Maintains and establishes collaborative relationships with stakeholders on policy, legislative, intergovernmental relations, communications, and budget matters. Coordinates with Chairperson Office on related scheduling and constituent relations. Works to find appropriate appointees for Chairperson review.
• Policy Analysis and Legislative Responsibilities - Analyzes policy and fiscal matters and acts as an advisor to the Chairperson and Chief of Staff. Provides backup support to Chief of Staff on Legistar responsibilities. Supports with monthly Board meetings, and transitions of elected offices.
• Lead Support for Constituent Services Specialist - Is a resource to district office. Creates and provides resources and trainings to support Supervisors with their district office workflows and departmental operations. Supervises and supports CSSs, Board intern, and receptionist.
• Primary Admin of the Constituent Relations Management (CRM) Application - As the administrator, in coordination with IMSD, supports CRM application, data uploads, and system improvements to support departmental and district operations.
• Budgets and Purchasing for Department and District Offices - Purchaser for departmental and district operations in coordination with Accounts Payable, Procurement, Central Business Office, and Treasurer. Manages internal expenditure tracking with CRM tool.
• Human Resource and Payroll Coordination Support - Supports employee engagement and coordination with HR and Payroll, including Dayforce reporting and trainings, work rules and staff evaluations. Coordinates that employee timecards are completed, signed, and approved at the close of each pay period. Provides recommendations on all aspects of personnel actions.
• Other duties as assigned.

Required Education, License/Certification and Experiences

• Valid Driver's License required and must be maintained throughout incumbency
• Bachelor's degree or higher and three (3) years or more of work experience in Government and Office Management OR a High School Diploma and five (5) years or more of work experience in Government and Office Management required
• Three (3) years or more of Supervisory experience required
• Advanced knowledge of all related computer and software applications such as Microsoft Word, Excel, Outlook, PowerPoint and Teams required

Preferred Experiences

• Previous experience using CRM tool management and database management preferred
• Previous database experience with mailings preferred
• Previous experience using Salesforce preferred

NOTE: This position is unclassified and not subject to Civil Service Rules and Regulations. This original application is open to qualified candidates authorized to work in the United States. Appointee must establish Wisconsin State residency within six (6) months of appointment and maintain such residency during incumbency. During the application process please upload your updated resume and cover letter outlining experience.

PG901E

Milwaukee County is committed to fostering an equitable working environment, free from discrimination and harassment, on the basis of any characteristic protected by law. We prohibit any form of discrimination, harassment based on race, color, religion, sex, gender, gender identity or expression, sexual orientation, pregnancy, pregnancy related condition, national origin, age, disability, FMLA status, sexual orientation, military status, marital status, or any other category or status that is now or in the future protected by federal, state, and local law. We maintain a drug-free workplace and perform pre-employment substance abuse testing, background checks and pre-employment physicals subject to job requirements. If special accommodations are needed, please contact 414-278-3936.

• 901 N 9th St, Milwaukee, WI 53233, USA