Career Events Manager

Position Number: 40074012

Payroll Title: BLANK AST 3 | Career Events Manager

Job Code: 004722

Job Open Date: 1/21/25

Application Review Begins: 2/10/25

Department Code (Name): CARE (CAREER SERVICES)

Percentage of Time: 100

Union Code (Name): CX

Employee Class (Appointment Type): Staff: Career

FLSA Status: Non-Exempt

Classified Indicator Description (Personnel Program): PSS

Salary Grade: STEPS

Pay Rate/Range: The budgeted salary range that the University reasonably expects to pay for this position is $28.44 to $30.41/hour. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $28.44 to $40.76/hour.

Work Location: Student Services - 1109A

Working Days and Hours: M-F 8-5

Benefits Eligibility: Full Benefits

Type of Remote or Hybrid Work Arrangement, if applicable: Hybrid (Both UC & Non-UC locations) | This position is eligible for a hybrid work arrangement upon the successful completion of the probationary period. Employees in this position may work remotely up to two days per week if approved. All requests for hybrid work arrangements are subject to approval by the Supervisor and Department Head.

Special Instructions:

For full consideration, please include a resume and a cover letter as part of your application.

Department Marketing Statement:

Career Services strives to educate and empower all students and recent graduates to prepare for and pursue success. We are seeking a dynamic professional to play a major role in the new vision for Career Services at UC Santa Barbara. Career Services helps undergraduate students, graduate students, and recent alumni make informed decisions about their futures by providing comprehensive resources, programs, career counseling, internships, and employment and professional /graduate school options - whether they are building upon a liberal arts education, leveraging their academic preparation in business or engineering, envisioning a future in medicine, or seeking a career in the corporate or nonprofit workforce. Career Services' vision is to inspire students to explore and gain knowledge of their future goals. By providing programs and resources, our office supports students to attain relevant experience and develop important relationships in order to address the needs and challenges of the world through their work. Career Services, a department of Student Affairs, has 15 staff members and 12 student employees.

Benefits of Belonging

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC

Brief Summary of Job Duties:

Under general supervision of the Associate Director, Employer Engagement, the Career Events Manager coordinates recruiting events including career fairs, career conferences, industry forums, networking events, employer engagement receptions, information sessions, and other events. In collaboration with the Associate Director, the Career Events Coordinator assumes accountability for timelines for events, ensuring that all aspects are covered and results are accomplished in a timely fashion. Works closely with the Associate Director to plan, organize, and implement events with complex logistics involving multiple tasks and priorities in a fast-paced, diverse environment. Assists the Associate Director in developing, evaluating, and adjusting event budgets to maximize the use of and track the fiscal resources of programs and events. Works closely with the Associate Director to develop and disseminate satisfaction surveys to employers and students. Compiles information for the preparation of departmental reports for the Associate Director. Assists in generating and researching new leads to increase recruitment at UCSB and employer attendance at all events and assists by performing outreach to and helping employers with recruiting needs. Provides administrative support to the Associate Director and provides backup support for the Career Employment functional area as needed. Works in close collaboration with the Associate Director and Employer Engagement Specialist to execute all events.

Required Qualifications:

• High school diploma or equivalent experience

Preferred Qualifications:

• Bachelor's Degree or equivalent experience.
• 1-3 years Relevant work experience.
• Thorough knowledge in administrative procedures and processes including word processing, spreadsheet and database applications.
• Requires good verbal and written communication skills, active listening, critical thinking, detail-oriented/organizational, multi-task, and time management skills.
• Requires interpersonal and work leadership skills to provide guidance to other nonexempt personnel.

Special Conditions of Employment:

• Must work occasional evenings and weekends.
• Mandated Child Abuse Reporter
• Campus Security Authority
• Satisfactory criminal history background check
• UCSB is a Tobacco-Free environment

Misconduct Disclosure Requirement:

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegation or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

"Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

UC Sexual Violence and Sexual Harassment Policy
UC Anti-Discrimination Policy
Abusive Conduct in the Workplace

Job Functions and Percentages of Time:

• 55% Career Events Programs Administration - Under general supervision of the Associate Director, Employer Engagement coordinates Career Events and works in close collaboration with the Employer Engagement Specialist. Works closely with the Associate Director, Employer Engagement to establish goals that are specific, measurable, attainable, realistic, and timely for events; assumes accountability for timelines for events, ensuring that all aspects are covered and results are accomplished in a timely fashion. Under established guidelines set forth by the Associate Director, plans, organizes, and implements events with complex logistics involving multiple tasks and priorities in a fast-paced, diverse environment. Effectively manages facilities, policies, and processes of programs and events. Develops appropriate alliances with others to deliver programming and produce events efficiently and effectively and ensures that appropriate resources are available for implementation. Identifies and minimizes potential risks and follows appropriate protocols to ensure a safe environment at all events. Researches new events and keeps up to date on trends at the University/College level. Assists Associate Director in the development of creative and innovative career programming to meet the needs of the students, faculty, alumni, employers, and/or other stakeholders. Creates initial budget proposals and program logistics for Associate Director review. Creates and submits post-event expense and revenue financial reports. Assists the Associate Director in developing, evaluating, and adjusting event budgets to maximize use of and track the fiscal resources of programs and events. Demonstrates effective stewardship and use of fiscal resources and follows ethical and legal guidelines related to career services' financial resources. Handles registration fees, invoices, W9s, purchase orders, etc. Tracks purchases on Flex Card, collects receipts, and prepares proper forms for each purchase. Resolves issues and determines employer and student program eligibility. Escalates more complex issues to the Associate Director. Provides excellent customer service to on and off campus events constituents before, during and after all events. Collaborates with marketing team, Associate Director, and Employer Engagement Specialist to strategize on marketing campaigns and create promotional materials. Works closely with the Associate Director to measure marketing effectiveness and revise strategies/tactics based on results. Manages and troubleshoots issues within career events module of Handshake, suggests system changes or improvements and provides technical support for employers when utilizing Handshake. Generates basic reports and usage data from system. Works closely with the Associate Director to identify specific satisfaction elements for career events and constructs plan to evaluate overall satisfaction of Career Events Program. Develops, disseminates, and analyzes event surveys to gauge satisfaction and to identify areas for improvement and then presents findings to Associate Director.
• 30% Employer Development & Outreach - Assists the Associate Director in identifying and expanding engagement opportunities with key audiences, including employers, faculty, students, and alumni; generating and researching new leads to increase recruitment at UCSB and employer attendance at all events; and by performing outreach to and assisting employers with recruiting and enhancing their profile on campus. Articulates the value of career services and UCSB to employers. Maintains and communicates an understanding of the labor market, employment trends, and recruiting strategies and techniques. Demonstrates verbal and written skills in communicating complex information to both internal and external audiences.
• 10% General Administration & Support - Provides administrative support to the Associate Director with employer services operational plan including goals, objectives, strategies, and success metrics and provides backup support to the Career Employment functional area as needed. Collaborates with Employer Engagement Team on upcoming projects, events, and initiates new ideas and improvements to current system.
• 5% Organizational Involvement - Participates in staff/professional development meetings and works collaboratively in task groups. Shares relevant professional and career information to other staff members. Engages in Diversity, Equity, and Inclusion (DEI) training and staff development activities as appropriate. May be required to perform other duties as assigned.

UC Vaccination Programs Policy:

As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs.

As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals* must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.

For more information, please visit:

* UC Santa Barbara COVID-19 Information - https://www.ucsb.edu/COVID-19-information
* University of California Policy on Vaccinations - https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy

*Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Opportunity/Affirmative Action Statement:

UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.
For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

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