Senior Administrative Assistant, Department of Surgery

The Department of Surgery at the University of Virginia seeks applicants for a Senior Administrative Assistant. This position performs advanced, diversified, and confidential administrative duties supporting faculty members in departmental and institutional leadership positions.

Primary hours are 8-4:30pm, and the position will be on grounds in Charlottesville Monday thru Friday.

Responsibilities include:

• Scheduling and maintaining a calendar of appointments, meetings, and travel itineraries;
• Preparing agendas and taking meeting minutes;
• Facilitating high level recruitment itineraries;
• Preparing and composing routine correspondence, memoranda, and reports;
• Providing advanced administrative coordination to support office operations and special projects;
• Reviewing and answering correspondence, screening callers and visitors, and handling confidential matters;
• Facilitating communication across the department and institution, with alumni and the general public;
• Managing electronic files, producing reports, and tracking expenses;
• Incumbent must exercise discretion in handling confidential, sensitive, and timely information;
• In addition to the above job responsibilities, other duties may be assigned.

MINIMUM REQUIREMENTS

• Education: High School diploma. Bachelor's may substitute experience.
• Experience: Four years of relevant experience. Bachelor's degree may substitute for years of experience.

PREFERRED REQUIREMENTS

• Demonstrated proficiency in all Microsoft Office applications
• 4 years of experience supporting executive or senior level staff
• Proven experience as a Senior Level Assistant or similar role
• Excellent organizational and time management skills
• Detail-oriented with skills in communication and organization
• Strong written and oral communication skills
• Ability to multi-task and discern priorities
• Ability to work independently and part of a team

The position will remain open until filled. This is a non-exempt level, benefited position. For more information on the benefits at UVA, visit hr.virginia.edu/benefits. This is a restricted position; continuation is dependent on funding and satisfactory performance.This position is located in Charlottesville, VA.

The anticipated hiring range for this role is: $19/hr-$27/hr. Compensation will be dependent upon qualifications.

The University will perform background checks on all new hires prior to employment. A completed health screen is required for this position.

To Apply:

Please apply through the UVA job board nd search for R0068904. Internal applicants must apply through their UVA Workday profile by searching 'Find Jobs'. Complete an application online and attach a cover letter and resume. Please note that multiple documents can be uploaded in the box. Incomplete applications will not receive full consideration.

References will be completed via UVA's standardized process Skill Survey. A total of five references will be requested via SkillSurvey during the final phase of the interview process.

For questions about the application process, please contact Jessica Russo, Academic Recruiter, at sxv9zv@virginia.edu.

For more information about UVA and the Charlottesville community please see http://www.virginia.edu/life/charlottesville and https://embarkcva.com/.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician's Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex, pregnancy, sexual orientation, veteran or military status, and family medical or genetic information.