Executive Assistant, Program for Leadership & Character

Application Instructions:

External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page.

Please add your cover letter and any other documents required for the position to the Resume/CV document upload section at the bottom of the My Experience application page. Use the Select Files button to add multiple documents including your cover letter and supporting documents. The My Experience page is the only opportunity to add your cover letter and supporting document attachments. You will not be able to modify your application after you submit it.

Current Employees: Apply from your existing Workday account. Do not apply from the website. Log in to Workday. Click on the Jobs Hub and select Browse Jobs. Locate the position and click Apply. Update your Education and Job History.

Job Description Summary

Job Description

Essential Functions:

• Uses independent judgment and wisdom to support the Executive Director and Managing Director in the planning, coordination, and completion of projects and tasks.
• Manages the calendar and correspondence of the Executive Director and Managing Director to maximize their impact and ability to teach, write, and lead the Program.
• Coordinates travel and scheduling and provides administrative and strategic support to the Executive Director and Managing Director.
• Briefs Executive Director and Managing Director before meetings; takes notes either during meetings; enters meeting notes, artifacts, and contact information into Salesforce, Workday, and other management programs; and coordinates follow-ups when appropriate.
• Assists with routine communications when appropriate and with support, including meeting planning, scheduling, inquiries, and follow-up.
• Supports the Executive Director and Managing Director in managing important projects, partnerships, and relationships.
• Provides research assistance for scholarly publications, projects, and presentations related to leadership and character.
• Assists with disseminating research, teaching, and program-related information online and via social media.
• Completes expense reimbursement and tracks spending for the Executive Director and Managing Director.
• Communicate effectively and regularly with the Executive Director and Managing Director.
• Assists with organizing conferences, events, convenings, and workshops for the Program for Leadership and Character, including collaborating with other team members and campus partners to ensure successful execution.
• Plans and execute employee engagement activities, including team building events and celebrations that contribute to a positive and engaging work environment.
• Assists with other duties as needed.

Required Education, Knowledge, Skills, Abilities:

• Bachelor's degree.
• Five or more years of direct experience as an Executive Assistant, Administrative Coordinator, Office Manager, or related role.
• General knowledge of executive administration and coordination.
• Exceptional self-management, strong organizational and time management skills, and the ability to efficiently organize workflow, anticipate needs, and adapt to the demands of a fast-growing program.
• Careful attention to detail.
• Strong written and verbal communication skills.
• Openness to feedback, a commitment to personal and professional growth, and a demonstrated ability to update skills on a continual basis.
• Ability to take direction, work independently, and work with others as part of a team.
• Good character, wise judgment, and a strong work ethic, along with the ability to meet high standards of professionalism.
• A deep commitment to the transformative mission of the Program for Leadership and Character and a desire to extend its impact at Wake Forest and across the globe.

Demonstrated ability to:

• Work independently with minimal supervision.
• Anticipate and solve problems creatively.
• Be a constructive and cooperative member of a team.
• Navigate complex relational dynamics with a variety of stakeholders.
• Develop collaborative relationships with a wide range of people.
• Manage and meet deadlines on multiple tasks with multiple teams while maintaining high quality performance.
• Manage projects, improve workflow, and increase the team's efficiency and effectiveness.
• Write and communicate with precision, clarity, and care.
• Maintain high standards of professionalism and navigate a variety of social contexts.
• Support the mission of the Program for Leadership and Character and learn more about leadership and character development.
• Be proficient in Word, Excel, Adobe, PowerPoint, and Google documents.
• Represent the Program and the University in a professional manner.

Preferred Education, Knowledge, Skills, Abilities:

• Experience in higher education.
• Research skills and/or experience.
• Experience with graphic design, social media engagement, and/or website management.

Accountabilities:

• Reports to the Executive Director and Managing Director, Program for Leadership & Character.
• Responsible for their own work.

Budgetary responsibilities.

• Communicating with internal and external stakeholders in a manner that reflects the mission and vision of the Program for Leadership and Character and Wake Forest University.

Physical Requirements:

• Sedentary work that primarily involves sitting and standing.
• Occasional light work that includes moving objects up to 20 pounds.

Environmental Conditions:

• No adverse environmental conditions expected.

Disclaimer:

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by the employee's supervisor.

To help provide a safe learning and living community, Wake Forest University conducts background investigations and drug screens for all final candidates being considered for employment.

Wake Forest seeks to recruit and retain a diverse workforce and encourages qualified candidates across all group demographics to apply.

Wake Forest University is committed to providing access and reasonable accommodation in employment for individuals with disabilities.

Additional Job Description

Time Type Requirement

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.

In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.

WakeForestseeks to recruit and retain a diverse workforce while promoting an inclusive work environment committed to excellence in the spirit of Pro Humanitate.In adherence with applicable laws and as provided by University policies, the University prohibits discrimination in its employment practices on thebasis of race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and veteran statusandencourages qualified candidates across all group demographics to apply.