Director, Biostatistics Center Administration

The Biostatistics Center of the Milken Institute School of Public Health is an off-campus research facility of The George Washington University located in Rockville, Maryland. The Biostatistics Center (Center) serves as the coordinating center for large scale multi-center clinical trials and epidemiological studies funded by federal agencies including the National Institutes of Health. The Center is a leader in the statistical coordination of major medical research programs of national and international scope. Visit our website at: www.bsc.gwu.edu.

The Director of Administration manages all Center administrative functions. Assists the Center Director and Executive Committee by providing strategic planning, administrative, financial, facilities management, and human resources support for an off-campus research facility conducting biomedical research studies. As of December 2024, current Center funding is approximately $40 million with 15 faculty, approximately 120 employees, and approximately 30 projects and 200 subrecipient agreements.

I. GRANT AND CONTRACT MANAGEMENT
A. Oversee all contract and grant administration at the Center
B. Maintain familiarity with NIH Grants Policy Regulations and with the Federal Acquisition Regulations ( FAR) and their application to Center projects.
C. Advises on negotiations with contracts and grants sponsors in conjunction with Research Administrator, Project Leader and OVPR.
D. Supervises use of sponsored project funds (i.e., staffing, operating expenses, procurements, equipment, etc.)
E. Requests Administrative Funding for projects
F. Serves as liaison to Sponsor Contracting Officers, Grants Management Officials, Project Officers, and to the University Office of Sponsored Projects, Grants and Contracts Accounting Service, General Counsel's Office and other University Officials regarding specific grant accounting, award and contractual issues
G. Serves as Liaison to Office of Research Integrity and Compliance and GW Office of Human Research re: human subject protection management at the Center.
H. Maintains familiarity with Federal Human Subject Protection Regulations and GW IRB/Human Subject Protection Policies and Procedures
I. Prepares Center-wide human subject protocol submission for GW IRB, oversees administration of Center protocol procedures and provides IRB regulatory information and guidance to project leaders and Research Administrators
J. Oversees complex human subject protection procedures and issue resolution for large clinical trials with multiple institutional clinic agreements
K. Writes clinic agreements and formulates new terms in subawards to meet project needs, NIH policy or unusual subaward circumstances. This occasionally includes clinic agreements and subawards in the U.S., Canada, Mexico, and Europe.
L. Advises on complex or unusual subaward and clinic agreements situations
M. Formulates, reviews, and advises on data use agreements, material use agreements and other contractual agreements on behalf of projects.
N. Oversees review of Notices of Award and Contract Modifications and interpretation of terms. Provides guidance regarding terms and conditions to Principal Investigator and Research Administration Staff.
O. Provides final comments on Notices of Award to OSP via myResearch system
P. Provides advice and guidance to faculty and Project Leaders regarding project administration, subawards, staffing, budgeting, human subjects, data and materials use agreements and personnel.
Q. Attends OSP Training and Development meetings, weekly School of Public Health ( SPH) Research Administration Pod meetings and monthly meetings of SPH Department Managers.
R. Approval authority for requisitions and expenditures over $100,000 for The Center and for the C fund, R fund and REIA.
S. Signature authority on all payment requests, requisitions & payroll for The Center.

II. OVERSIGHT OF ACCOUNTING, CENTER- WIDE BUDGETING, FINANCIAL SYSTEMS AND RESOURCES
A. Oversees accounting procedures for all grants and contracts at the Center
B. Oversees C, Fund, R Fund and REIA
1. Prepares annual budgets for C, R and REIA funds as part of SPH budget
2. Oversees budget and expenditures on the C, R and REIA funds
3. Develops/updates policies for use of R fund and REIA
4. Reviews University REIA Allocations by PI for accuracy
5. Prepares annual allotment of REIA funds by PI
C. Oversees p-card accounting and procedures
D. Oversees Center clearing account procedures
E. Oversees Inventory Accounting
F. Oversees the structure and modification of internal accounting, budgeting and forecasting systems
1. Works with Director of Information Systems to update and improve systems
2. Implements procedures which can reduce personnel time and cost
G. Works with Accounting Manager in making modifications to internal systems and procedures to meet new University financial systems and directives
H. Reviews financial data on all resources - overall funding, funding for central purpose costs, total personnel costs, space rent, other operating costs and uses for management decision making purposes.
I. Oversees clearing account distributions.
J. Oversees the Closeout Process
1. Works with Accounting Manager to develop and implement new procedures to meet new University directives regarding closeouts
2. Insures all steps in closeout process are followed by BSC Accounting Manager
a. Signature authority on closeouts
b. Verifies the unobligated balance
c. Manages any unobligated balance issues with GCAS (eg. expiring funds, balances on fixed price awards, etc.)
K. Oversees Monthly and Biweekly Payroll Accounting & Forecasting
1. Supervise payroll accountant in processing of monthly and biweekly payroll.
2. Review effort data entered into internal program to distribute monthly salaries and effort to projects
3. Review & signature authority for monthly & BW payroll & payroll corrections
4. Review data entered into University program (Kronos) & internal program which charges salaries and effort for all bi-weekly staff
5. Oversee monthly staffing chart reporting
6. Review monthly project FTE reports and overall Center-wide FTE reports
L. Supervise accounting and reconciliation of salaries and fringe benefits
M. Oversees forecasting and coordination of staffing needs for all studies in conjunction with Research Administrators and HR Manager
1. Oversees projections of staffing needs for all studies
2. Coordinates portions of new hires between studies
3. Monitors elimination of positions as studies wind down and suggests alternatives
N. Reviews and approves GW effort certification reports.

III. HUMAN RESOURCES
A. Supervision of Administrative Staff (currently 17 employees)
B. Direct supervision of Assistant Director of Administration, Accounting Manager, Manager of Human Resources and Facilities, and five Research Administrators.
C. Responsible for Center human resources administration
D. Responsible for Center salary administration
1. Approves new positions to be posted for central purpose positions
2. Determines salary for new staff in conjunction with Human Resources Manager and, as appropriate, faculty Director of Center.
3. Makes recommendations re: implementation of merit increases for all existing staff as voting member of Executive Committee.
E. Oversees Manager of Human Resources in advising/counseling supervisors and staff and resolving personnel issues, hiring and terminations and other personnel administration.
F. In conjunction with Human Resources Manager, serves as liaison to central and School HR and General Counsel in resolving escalated or legal personnel issues

IV. FACILITIES
A. Works with GW Office of Real Estate in lease arrangements and negotiations
B. Responsible for new space acquisition/space termination
C. Responsible for insuring terms in new leases are aligned with the financial resources and structure of the Center
D. Oversee new space layout & design in conjunction with Manager of HR & Facilities
E. Oversees space allocation in conjunction with Manager of Human Resources & Facilities
F. Oversees selection of major Center office equipment

V. PROVIDES SUPPORT FOR OBTAINING NEW FUNDING
A. Participates in Funding Opportunities Committee Provides advice regarding appropriateness of prospective new studies
B. Participates in meeting with potential collaborators and bringing resources together toward the effort
C. Assists in coordinating and moving new proposals forward
D. Supervises Research Administrator in preparation of proposal budgets and proposal application

VI. CENTERWIDE MANAGEMENT AND POLICY FORMULATION
A. Co-Lead Strategic Planning process for Center
B. Co-chair and serve as one of the five voting members of the Center's Executive Committee. The Executive Committee determines all major policies of the Center, including methods for implementing strategic objectives, annual merit determination, faculty hiring, projects to bid for, computer & technical systems needs and acquisition, central purpose staffing needs and other internal organizational policies.
C. Develop agenda for monthly meeting of Executive Committee in conjunction with Center Director
D. Recommend new Center policies and policy modifications to the Executive Committee.
E. Develop agenda for and serve as one of the voting members of the Center's Steering Committee which consists of all faculty, senior information systems staff and senior administrative staff of the Center.
F. Meet with Administrative Managers to review recommendations in their respective areas of responsibility.

I. OTHER
A. Serves as liaison to leaders of major offices of the University such as: the Office of the Vice President for Research, Office of Sponsored Projects, Office of the General Counsel, Associate Deans of the School of Public Health, Departmental Managers of SPH Departments, Grants and Contracts Accounting Services, Comptroller's Office, Office of Human Research, Office of Research Integrity and Compliance and federal auditors
B. Performs other work-related duties as required.

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