New

Executive Staff Assistant

Massachusetts General Hospital
United States, Massachusetts, Newton
2014 Washington Street (Show on map)
Jan 22, 2025
Summary Specializes in providing administrative and secretarial support to executives or chairs (e.g., heads of divisions, departments, or administrative units). Responsibilities may include coordination and scheduling, correspondence and presentation preparation, and travel arrangements. Requires highly proficient/advanced administrative skills. Does this position require Patient Care? No Essential Functions -Perform secretarial and administrative duties for an executive or chief. -Manage schedule, arrange appointments, travel, meetings including coordinating documents, refreshments and resources, and conference calls. -Prepares correspondence, meeting minutes or executive summaries. -Maintains files and office supplies, budget records, reconciles and verifies expenses, and completes reimbursements. -Work requires some analysis and use of initiative and independent judgment. -Remain knowledgeable of corporate policy. -Often called upon to interpret and communicate executive or board's intent to other employees. -Perform payroll functions for executive team. -Assists other administrative/executive assistants, and may assist with orientation and training of staff. -May make contacts of a sensitive, complex, and confidential nature. -Completes routine tasks under minimal supervision. Education High School Diploma or Equivalent required and Associate's Degree Related Field of Study preferred Can this role accept experience in lieu of a degree? No Licenses and Credentials Experience experience as an Administrative Assistant to Executive or Chair or Senior Leader 3-5 years required Knowledge, Skills and Abilities - Requires highly proficient/advanced administrative skills and office applications skills. - Ability to proofread and edit written documents. - Ability to manage more complex phone calls, and give more detailed information, solving more complex issues as appropriate. - Highly proficient in all communication skills (phone, verbal and written). - Ability to handle sensitive information and situations with poise and professionalism. - Strong organizational, coordination and judgment skills. - Ability to prioritize effectively. - Ability to problem solve and troubleshoot. - Ability to analyze a situation and determine best course of action within established guidelines. - Basic math knowledge with some knowledge of bookkeeping. - Advanced understanding and use of medical terminology and comprehension of billing and fiscal information. - Ability to demonstrate good leadership skills in a team environment, including ability to provide guidance, orient, train and assist other administrative staff. Physical Requirements Standing Occasionally (3-33%) Walking Occasionally (3-33%) Sitting Constantly (67-100%) Lifting Occasionally (3-33%) 20lbs - 35lbs Carrying Occasionally (3-33%) 20lbs - 35lbs Pushing Rarely (Less than 2%) Pulling Rarely (Less than 2%) Climbing Rarely (Less than 2%) Balancing Occasionally (3-33%) Stooping Occasionally (3-33%) Kneeling Rarely (Less than 2%) Crouching Rarely (Less than 2%) Crawling Rarely (Less than 2%) Reaching Occasionally (3-33%) Gross Manipulation (Handling) Constantly (67-100%) Fine Manipulation (Fingering) Frequently (34-66%) Feeling Constantly (67-100%) Foot Use Rarely (Less than 2%) Vision - Far Constantly (67-100%) Vision - Near Constantly (67-100%) Talking Constantly (67-100%) Hearing Constantly (67-100%) The General Hospital Corporation is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.