Staff Accountant (A/P) & Reporting

Vaco
$60,000.00 - $100,000.00 / yr
United States, North Carolina, Raleigh
Jan 23, 2025
Staff Accountant - Accounts Payable & Reporting - Fully Onsite in Raleigh, NC Position Summary: The Staff and Reporting Accountant will be responsible for managing the company's payables and ensuring timely and accurate processing of vendor invoices and payments, in addition he or she will be is responsible for compiling financial and operational reports, supporting financial data analyses, and ensuring compliance with accounting standards and regulations. He or she reports to the U.S. Accounting Manager. This role also includes the management of the fixed assets activity. This role involves collaborating with internal departments, reconciling accounts, and maintaining strong relationships with vendors. The Staff and Reporting Accountant ensures the accuracy of transactions and supports continuous improvement process to strengthen controls and increase efficiency. Responsibilities: Invoice Processing: Receive and review vendor invoices for accuracy and completeness including proper approval. Code invoices with appropriate general ledger accounts and cost centers. Payment Processing: Prepare payments to vendors, ensuring adherence to payment terms. Reconcile payments with purchase orders, contracts, and supporting documentation. Record Electronic Payments: Monitor bank transactions and record debit and draft payments as needed to the applicable vendor and general ledger account. Vendor Relations: Communicate with vendors to resolve invoicing issues and discrepancies. Establish and maintain positive relationships with key vendors. Vendor Creation: Liaise with Treasury Analyst to set up new vendors in ERP system. Expense Reports: Review and process employee expense reports, ensuring compliance with legal and local policies. Verify receipts and coding for accurate reimbursement. Account Reconciliation: Reconcile vendor statements and resolve discrepancies. Monitor accounts payable aging and ensure timely payment. Recordkeeping: Maintain organized and up-to-date records of all payable transactions. Ensure compliance with accounting policies and procedures. Reporting: Assist in the preparation of financial statements and operational reporting and support consolidation of financial results for group reporting. Improve financial reporting processes to enhance efficiency and accuracy. Audit Support: Assist with internal and external audits by providing necessary documentation. Ensure compliance with audit requirements related to accounts payable. Documentation: Maintain comprehensive documentation for all transactions, including invoices, agreements, supporting documents, and approvals Fixed Assets: Perform the accounting treatment of the company's long-term assets not intended to be sold (acquisition, capitalization, depreciation, disposal). Journal Entries: Prepare and post journal entries to appropriate general ledger accounts as required. Documentation: Create and maintain accounts payable process documentation. Skills: Excellent organizational and time-management skills. Effective written and verbal communication skills. Ability to communicate professionally with vendors and internal stakeholders. Strong analytical and problem-solving skills. Ability to analyze and explain journal entries. Ability to reconcile accounts and investigate discrepancies. Proficiency in Microsoft office applications and ERP system (Sage). Strong attention to detail and accuracy in data entry. Understanding of accounting principles and practices. Ability to adapt to changing priorities and deadlines. Willingness to learn and implement new processes. Spanish is a plus. Education / Experience : Bachelor's Degree (in Finance, Accounting, or related field is preferred). Previous experience in accounts payable, finance, or a related financial role is required. Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco LLC and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco's HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.