Administrative Specialist III

Closing Date:

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

At UAMS we value Diversity, Equity and Inclusion.

For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.

Department's Website:

High School diploma/GED plus three (3) years of administrative experience required.

Knowledge, Skills & Abilities:

• Intermediate proficiency with computers (Mac, PC and mobile devices).

• Preferred - Account management and reporting/bookkeeping experience.

• Workday experience with Travel and Procurement is a must.

• Preferred - Website creation and maintenanceexperience.

• Excellent customer service skills.

Additional Information:

Responsibilities:

• Providesadministrative and budget support related to the UAMS ESSC Student Peer Tutoring Program.

• Coordinates communication and documentation to set up as suppliers, reviews timesheet submissions for accuracy based on documented scheduling.

• Prepares monthly reports for payments per tutor, coordinates with the treasurer's office for payment disbursements and completions, corrections/updates for addresses, uncashed checks, etc.

• Coordinates communications, schedules, documentation, accreditation reports, and continuing education requirements for ESSC faculty and student development programs including the Educator's Academy, Teaching Scholar's program, and Academic Success initiatives.

• Provides department level administrative support for students and faculty.

• Opens and distributes incoming correspondence, including faxes.

• Answers the phones and directs calls/emails to the appropriate department or person(s).

• Receive and send packages from various suppliers.

• Provides support for all student and faculty events - schedules rooms, event setup, delivery and take down.

• Updates and maintains appropriate department websites and web forms.

• Assists faculty with booking appointments.

• Assists with checking out laptops to students when IT Support person is away from desk or out of office.

• Orders and distributes office supplies to employees as needed.

• Maintains supply inventory and procurement services for student and faculty development needs.

• Performs other duties as assigned.

Salary Information:

Required Documents to Apply:

Please contact askrecruitment@uams.edufor any recruiting relatedquestions.

All application materials must be uploaded to the University of Arkansas System Career Sitehttps://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.