Procurement Specialist II

Georgia State University
$50,000 - $51,068
tuition assistance
United States, Georgia, Atlanta
1 Park Place (Show on map)
Jan 24, 2025
Description : Procurement Specialist II Division of Finance and Administration Georgia State University The Division of Finance and Administration contributes to Georgia State University's teaching, research, and public service mission by providing the university community and the institution's constituents with quality services in a supportive and cost-effective manner. The division provides specialized expertise in the stewardship of human resources, financial assets, property, and facilities in the assurance of a safe environment for faculty, staff, students, and visitors to our campus. The Division of Finance and Administration is currently looking to hire an experienced Procurement Specialist II. WHAT MAKES GSU A GREAT PLACE? Flexible work environment. Generous benefits, including health, dental, vision, tuition assistance, retirement, etc. A knowledge-sharing organization that works collaboratively with diverse partners. Professional development opportunity and mentorship. A rapidly growing center within an academic setting. WHAT WILL YOU DO: The Procurement Specialist II performs senior level duties as pertain to the purchasing of goods and services, such as maintaining purchasing records, conducting pre-bid/proposal conferences, assisting the Procurement Specialist, Senior in interpreting and determining procurement policies and procedures. DUTIES AND RESPONSIBILITIES INCLUDE: Writes and evaluates requisitions; reviews purchase requisitions for adequate specifications and information. Aligns the procurement strategy with university policies and objectives. Ensures that procurements are in compliance with laws, policies, and procedures. Compares costs; evaluates the quality and quantity of supplies, materials, and equipment. Works with Accounts Payable to review and analyze the receipt and payment of purchased goods and services. Assists the Senior Procurement Specialist in interpreting and determining Board of Regents (BOR) and Department of Administrative Services (DOAS) procurement policies and procedures. Maintains purchasing records, such as purchase price, etc. Conducts pre-bid proposal conferences; verifies the quantity and quality of purchased materials; authorizes invoice payments. Develops and issues invitations to bid; monitors and expedites the delivery of purchased materials. Reviews, approves, and executes Requests for Quotation (RFQ) and Requests for Information (RFI). Assists in Requests for Proposal (RFP) and contracts. Serves as liaison between vendor and department personnel. Participates in the administration of procurement contracts. Reviews requisition orders to verify accuracy, terminology, and specifications. Provides quality customer service and training to end-users. Performs other related duties as assigned. Disclaimer : This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee's direct supervisor. Qualifications : Minimum Requirements: Bachelor's degree and one year of related experience; or a combination of education and related experience. Preferred Requirements: Knowledge of professional level purchasing practices and procedures. Knowledge of University policies and procedures for purchasing. On/Off Site Training/Certifications offered by DOAS State Purchasing. Additional Preferred Requirements: Ability to interpret contractual documents. Ability to communicate effectively both verbally and in writing. Effective time management and organizational skills. Knowledge of PeopleSoft Financials and SciQuest preferred. Efficient in the use of Microsoft Excel, Word, and PowerPoint applications. College/Business Unit : Comptroller/Financial Services Department : Purchasing Location : Atlanta Campus Shift : 8:30AM - 5:15PM Salary : $50,000 - $51,068 Pay Grade : 13 FLSA Status : Exempt Job Type : Full Time (Benefits Eligible) Job Posting : 01/23/25, 4:32:10 PM Closing Date : 02/07/25, 4:59:00 AM Special Instructions : To be fully considered for this position, all candidates at the time of submission must provide the following documents: A complete and accurate GSU application Resume Cover Letter (Recommended) #LI-DB1 Georgia State University Values : COMMUNITY: Fostering a distinctive shared identity and common purpose across our multi-campus university, INCLUSION AND DIVERSITY: Respecting the dignity and value of all people and perspectives through honorable conduct based on engagement, fairness, access, equity, and civility, TRANSFORMATION: Intentionally pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better place. INTEGRITY: Adhering to our values, mission, and the truth through respectful cooperation and effective stewardship of resources, EXCELLENCE: Achieving the highest standards and distinction in teaching, research, and service, STRATEGIC INNOVATION: Embracing invention and creativity in the pursuit of meaningful discovery using our collective talents. USG Core Value Statement : The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653. Equal Employment Opportunity : Georgia State prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy),, sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions., This prohibition applies to faculty, staff, students, and all other members of the Georgia State community, including affiliates, invitees, and guests. Further, Georgia State prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law,, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract. Background Check : Successful candidate must be able to pass a comprehensive criminal background investigation and other background searches as applicable to the job such as credit check and Motor Vehicle Record. Clery Disclosure of Campus Security Policy and Campus Crime: Georgia State University is committed to its students' and employees' safety and security. It complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) to provide information on certain crimes on campus. This position may be designated as a Campus Security Authority, ensuring that reported crimes are routed to the appropriate University office. Please note, Georgia State University's career board updates daily and requisitions are subject to be removed without prior notice or before the posting expires. Georgia State University is an Equal Opportunity Employer and does not discriminate against applicants due to race, ethnicity, gender, veteran status, or on the basis of disability or any other federal, state or local protected class.