VIE Program & Immigration Specialist

The Mobility and Immigration team supporting Saint-Gobain North America is seeking a VIE Program and Immigration Specialist to join the team. Reporting to the Sr. Director, Mobility Immigration and HR Compliance Programs, this role will oversee the operational management of the French Volontariat International en Entreprise (VIE) program in the United States and Canada, while also supporting foreign students and new hires with F1 and J1 visas in the United States. This position ensures smooth integration, compliance with visa and employment regulations, and an exceptional experience for all international participants. This role is key to the functioning of the different Mobility programs (VIE, Immigration) as all aspects are centralized within the department. The incumbent is expected to be involved in individual cases and will be accountable for supporting and administering the VIE Program for North America.

VIE Program Coordination, support and development:

• Serve as the primary point of contact for the French company deploying VIE participants to the U.S. and Canada
• Manage all administrative processes related to the program, including work permits, visas, and compliance with immigration laws
• Coordinate onboarding and integration of VIE participants in host companies
• Monitor and evaluate the progress of VIE assignments to ensure alignment with program goals
• Act as a resource for VIE participants, providing guidance on professional, cultural, and logistical matters
• Address and resolve any issues or conflicts that arise during assignments
• Develop best practices and recommendations to improve program implementation
• Participate in regular Review meetings with France as to identify next step for VIE (Local hire or return)

Support for F1 and J1 Visa Holders (Full Time Employees & Foreign Interns):

• Manage all aspects of onboarding, employment authorization (e.g., OPT, STEM OPT extensions), and compliance for foreign students with F1 visas
• Provide guidance to host companies and participants on J1 visa requirements, including employer sponsorship, SEVIS tracking, and DS-2019 forms
• Collaborate with immigration attorneys to ensure adherence to visa regulations
• Assist participants with transitioning between visa statuses as needed, such as from F1 to H1B or other work visas
• Local payroll to implement (provide direction to HR when needed)
• Audit payroll (FICA status to manage) and provide tax information to visa holder when appropriate

Compliance & Reporting:

• Ensure the programs complies with immigration requirements and tax regulations in both the U.S. and Canada
• Maintain detailed records and generate periodic reports on the program's status and outcomes
• Track vacation days and location of J-1 visa holders (Shared calendar) and follow-up if needed
• Approve/Deny expenses submitted (TECC)

• Bachelor's degree in Human Resources or related field is preferred.
• French fluency is a plus.
• Ability to work hybrid in the Malvern HQ 3 days per week.
• 3-5 years experience in global mobility.
• Experienced in applying and following established procedures and work instructions to complete day to day responsibilities, which are generally well-defined and straight-forward, but require relatively frequent deviations.
• Excellent written / verbal communication skills are required to be successful in this role.
• Strong organizational skills with ability to prioritize multiple tasks in a fast-paced environment, demonstrating a high level of integrity and accuracy.
• Ability to handle high volume of work efficiently. Must have strong attention to detail and error prevention.
• Ability to develop and maintain a positive working relationship with others, including being courteous with others when requesting or transmitting information, asking questions or seeking clarification.
• Very good analytical and problem-solving skills, capable of sound decision making. Proven ability to work without frequent supervision.

At Saint-Gobain, our employees have pride in belonging to an organization whose culture is made up of these core values: Trust, Empowerment, & Collaboration. Our company encourages diversity and inclusion in all its forms while our productsmake the world a more beautiful, safer, and sustainable home.

Saint-Gobain provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Saint-Gobain is an equal opportunity employer of individuals with disabilities and supports the hiring of veterans.