New

Administrative Associate Sr

University of Kansas
United States, Kansas, Lawrence
1450 Jayhawk Boulevard (Show on map)
Jan 24, 2025
Position Overview We are seeking a full-time (40 hours per week) Administrative Associate Senior to provide office, technology, and project support. The Center for Community Health and Development provides a supportive working environment, competitive benefits, and the opportunity to work with a team committed to positive community change and improvement. On-the-job training will be provided for technologies such as the Community Tool Box, Community Check Box Evaluation System, Drupal CMS, Qualtrics, and Emma. Job Description 30% Office Support and Administration Provide front desk support, welcoming and greeting visitors in a professional and courteous manner Respond to inquiries via phone and email; route to appropriate staff as needed Support office procedures and protocols Coordinate department space, facilities, and equipment, and occasionally provide meeting support Coordinate office management tasks such as supply management (ordering, organizing, inventorying, sending overflow furniture to surplus, etc.) and updating office documents Coordinate technology needs (e.g., coordinate with IT for needed help such as new computer setup) Provide other project and office support as needed Complete special projects and other duties as assigned 30% Technical Support With backup support from our Center's IT Technology Manager, provide client and staff support for a custom online system (the Community Check Box Evaluation System), including user permissions, providing training, troubleshooting, and technical assistance as needed Assist the Center for Community Health and Development's IT Technology Manager with IT support tasks, such as creating and updating customized Community Check Box Evaluation System sites for community partners Provide data support such as data exports, imports, and data cleaning Create online surveys and related reports Provide quality assurance/ test technology updates 20% Graphic Design/ Knowledge Dissemination Support knowledge dissemination efforts with graphic design (e.g., infographics, flyers, graphics for social media) Design and format ADA-compliant documents for public dissemination (e.g., PowerPoints, reports) Provide support in communications and reporting, including proofreading atting reports, grant submissions, PowerPoint presentations, manuals etc. 20% Website Updates and Communications Support internal and external communications with support and direction from Center leadership Support updates to the Community Tool Box and Center websites (Drupal CMS) Support social media posts for the Center and the Community Tool Box Position Requirements This position will be a combination of on-site and remote Required Qualifications Excellent written communication skills and attention to detail, as evidenced by the quality of the application materials High school diploma or GED equivalence and four years of office experience or four years of post-secondary education At least 2 years of experience with Word, Excel, PowerPoint, and internet technologies Preferred Qualifications Bachelor's degree 1 year of experience working on projects independently and in team-based environments 1 year of experience with Drupal CMS 1 year of experience with Canva, Adobe Illustrator, or similar design program(s) Demonstrated initiative as evidenced in application materials Strong verbal and written communication skills, interpersonal skills, and organizational skills as evidenced in application materials 1 year of experience in general office, clerical, administrative work, and/ or providing customer service, training, or technical assistance Additional Candidate Instructions In addition to the online application, the following documents are required to be considered for this position: Cover letter describing how you meet the required and preferred qualifications. Current Resume List of three (3) professional references Application review begins Monday, February 03, 2025. For consideration, please apply no later than Sunday, February 02, 2025. Contact Information to Applicants Christina Holt, cholt@ku.edu, 785-864-0719 Advertised Salary Range $45,000 - $52,000 Work Schedule M-F; 8am-5pm Application Review Begins Monday February 3, 2025 Anticipated Start Date Thursday February 27, 2025