School Research Administrator

George Washington University

United States, D.C., Washington

Jan 24, 2025

I. DEPARTMENT INFORMATION

Job Description Summary:	The GW School of Engineering and Applied Science ( SEAS) is recruiting for a School Research Administrator to work in a dynamic and growing research environment. This temporary position focuses on providing research program support for GW Engineering, primarily post-award management on behalf of the research program or an initiative. GW Engineering excels in research and education in biomedical engineering, cybersecurity, high-performance computing, nanotechnology, aerospace engineering, civil engineering, mechanical engineering, artificial intelligence, tissue engineering and bio-materials, just to list a few areas of expertise. In order to support SEAS's research growth efforts, we are looking for a School Research Administrator who is experienced, energetic, proactive, and possesses strong customer service skills with all levels of faculty, students, and staff to join our team. This School Research Administrator ( SRA) reports to a Research Grants Manager ( RGM), and will provide primarily post-award support for a portfolio of several departments. The SRA responsibilities include: Is responsible for post-award project administration, including maintaining shared tracking databases, folders, and guidance documents. Reviews expenditures and charges, including corporate card charges, requisitions, purchase orders, subaward and subcontract agreements, invoice payments, payroll, stipends, and tuition benefits for allowability of expenditures and conformance to sponsor guidelines, and contract, or grant application requirements. Updates budget projections, personnel effort tracking, and other shared files for a portfolio of departments. Performs portfolio reviews with faculty on a monthly or bi-monthly basis to review award expenditures for accuracy, update spend plans and personnel effort distributions, gather information about new funding anticipated, and other portfolio updates, as appropriate; follows up with portfolio manager as needed. Responds to requests from OSP, other central offices, and SEAS staff and faculty; works with portfolio manager, or escalates, as appropriate. Serves as an active communication liaison between GW's central research office (OSP) and the SEAS faculty; responsible for keeping abreast of changes in policies and procedure. Performs other work related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
Minimum Qualifications:	Minimum qualifications include: Qualified candidates will hold a high school diploma/GED or a Bachelor's degree or higher in a relevant area of study. The degree must be conferred by the start date of the position. Degree requirements may be substituted with equivalent education, training, and experience.
Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:
Preferred Qualifications:	Administrative and financial experience in higher education research administration, research support programs or related function is preferred. Prior experience managing grants and contracts from federal agencies, foundations, industry is desired. Experience with financial grants management. Knowledge of enterprise software (e.g., Oracle, Banner, Huron's myResearch, Tableau) utilized at the university is a plus, as is experience using Airtable is desired. Research or grants education and/or certification is preferred (CRA) is preferred. Individuals with experience working in the sponsored research arena, especially experience with NIH, NSF and ONR grants are encouraged to apply. Strong attention to detail is a must for this field as are strong written and oral communication skills. Proficiency in the use of personal computers and various office application software programs, to include spreadsheets and database management. Proficiency at Excel is desired.

II. POSITION INFORMATION

Campus Location:	Foggy Bottom, Washington, D.C.
College/School/Department:	School of Engineering and Applied Sciences (SEAS)
Family
Sub-Family
Stream
Level
Full-Time/Part-Time:
Hours Per Week:	40
Hiring Range	$17.75 - $31.60
Work Schedule:	Monday-Friday: 9AM to 6PM
Position Designation:
Telework:	No
Required Background Check:	Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search
Special Instructions to Applicants:
Position Type:
Posting Number:	T000811
Job Open Date:	01/22/2025
Job Close Date:
Open Until Filled:	Yes
Applicant Review Will Commence On:
Background Screening	Successful Completion of a Background Screening will be required as a condition of hire.
EEO Statement:	The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.