Office Administrator | HCM

• Greet callers and visitors, assess needs and provide solutions
• Answer calls and emails efficiently and courteously, providing requested information or forwarding to team members
• Handle expense reporting and travel arrangements for executives as requested
• Prudently manage confidential and critical information
• Read, prioritize and distribute all forms of incoming correspondence
• File and retrieve business documents, records, and reports
• Handle all incoming and outcoming mail
• Prepare copies of material as needed
• Analyze and advise management on use and capacity of office space
• Schedule appointments and conference rooms; assist and organize office events, catering, etc.
• Provide information about establishment such as location of departments, offices, employees, and services
• Coordinate with HR, IT, and various departments to ensure new hires are successfully onboarded, including seating/desk arrangements, equipment, supplies, etc.
• Travel, as necessary

Minimum Qualifications

• 3 years relevant work experience in an office environment and preferably performing as an administrative assistant
• Proficient use of applicable technology
• Advanced computer skills in Word, Excel, PowerPoint, and Outlook
• Ability to manage multiple projects and deliverables simultaneously
• Excellent written/verbal communication skills and use of grammar
• Excellent organizational skills and attention to detail
• Ability to adapt to a changing environment
• Ability to follow standard procedures
• Ability to work cooperatively with others
• Ability to build relationships and trust with internal and external clients and other key stakeholders

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