Recreation Coordinator I – Special Events

The City of Mill Valley is seeking a self-directed, problem-solver with an entrepreneurial spirit, high standards of excellence, and demonstrated commitment to public service.

Under the direction of the Recreation Supervisor – Community Services, the Recreation Coordinator I – Special Events is an entry-level position that provides assistance to the Recreation Supervisor on all matters related to the conceptualization, planning, organization, and execution of community recreation services and special events. This position is designed for individuals seeking to gain experience in community recreation services and event management, while working closely with the Recreation Supervisor to achieve department goals and objectives.

The Mill Valley Community Center is a seven day a week operation.

Recreation Coordinator I schedule may include Saturdays, Sundays, evening hours and is subject to change depending on facility and supervisor needs. 

ESSENTIAL DUTIES (including but not limited to):

• Assist in the conceptualization, planning, coordination, and execution of a wide range of special events, including community events/festivals, holiday celebrations, cultural activities, and more.
• Support the creation of event timelines, resource allocation, staffing requirements, and logistical planning to ensure successful event execution.
• Assign roles and responsibilities for event staff, ensuring smooth operations on the day of the event.
• Participate in collaborative efforts with other departments (i.e., Public Works, Police, Planning & Building, and Administrative Services etc.) to ensure event logistics, safety procedures, and climate action initiatives are followed.
• Collaborate with vendors, suppliers, and other stakeholders to secure necessary resources (i.e. services, permits, equipment, locations, etc.)
• Assisting with overseeing vendor performance on day of the event, ensuring timely delivery and quality service.
• Work with local organizations, businesses, school personnel, and community members to develop recreational events, programs and activities.
• Assist with promotion and marketing of events.
• Assist with day-of-event logistics, including coordination of participant registration, event signage, crowd management, and safety procedures.
• Oversee the setup and teardown of event spaces, ensuring that all necessary equipment, decorations, and signage are in place.
• Assist in creating event policies and practices that reflect the City’s commitment to diversity, equity, inclusion, and belonging principles, ensuring that every person feels comfortable, included, and supported.
• Provide assistance and guidance to facility users, resolving problems and providing quality customer service through event management.
• Perform related duties and responsibilities as required.

See CalOpps.org application for a Job Description and list of KSA's. 

NECESSARY EXPERIENCE AND TRAINING

• HS Diploma or GED equivalent is required. A bachelor’s degree from an accredited four-year college or university with major coursework in recreation, or a related field is desired.
• Please note that a minimum of two years of experience with increasing responsibility in a public facing customer service role is required (experience in event management or a hospitality-related position is preferred).

Filing deadline is 8:00 P.M. Sunday, February 23, 2025.

INTERVIEW SCHEDULE

Round 1 | Wednesday, March 5, 2025 (in-person)
Round 2 | Wednesday, March 12, 2025 (in-person) 

Resumes will not be accepted in lieu of the City’s official application form but should accompany the application. Please make sure to submit resume, cover letter, certifications, and complete supplementary questions. 

BENEFITS INFORMATION 

• Leave – the City provides a generous leave package:
  • 15 holidays and floating holidays/personal days
  • 2 to 5 weeks of vacation leave based upon years of service
• Health Insurance – City provides the full premium for the Kaiser Family Plan or the equivalent thereof for employees who elect Western Health Advantage HMO.
• Dental Insurance – City provides the full premium for Delta Dental PPO.
• Retirement
  • New employees with no prior CalPERS service or have a break in CalPERS service of 6 months or more: 2% @ 62.
  • New employees who are “classic” CalPERS members and do not have a break in service of more than 6 months: 2% @ 55.
  • Retirement Health Savings Account - required employee contribution of 1% with the City matching the 1% after year two.
  • 457 Deferred Compensation - City offers up to $600/year in matching contributions toward deferred compensation.
• Other
  • City pays the premiums for a $50,000 life insurance plan, as well as Long-Term Disability insurance.
  • Career development program and ample training.
  • Free & discounted use of City recreational facilities and programs, including: indoor pool, gym, event and rental spaces, summer camps, enrichment classes, and more!