Emergency Program Specialist - Planning and Organization

The Port of Portland is Hiring for a

Emergency Program Specialist Planning & Organization!

Your Role: You'll build partnerships with organizations like the Regional Disaster Preparedness Organization (RDPO), fire departments, law enforcement, agencies, Emergency Management System(EMS) public health organizations, and the Red Cross. Additionally, you'll write and manage grants to support public safety and security initiatives.

Are you ready to make a meaningful impact on emergency preparedness and resilience Apply Now!

• Ensure program conformity with the National Response Framework (NRF), principles of the National Incident Management System (NIMS) and Core Capabilities guidance.

• Prepare and provide briefings and written reports to senior Port management and outside agencies.

• Responsible for the development, composition, and validation of all Port emergency response plans, procedures, and checklists.

• Explore industry standards, conduct background research, and coordinate multiple stakeholder meetings to gather pertinent information for inclusion in each response plan.

• Conduct detailed examination of all response plans to ensure compliance with applicable regulations and guidance from local, state, and federal entities to include the Federal Aviation Administration (FAA), Department of Homeland Security (DHS), National Fire Protection Association (NFPA), and Occupational Safety and Health Administration (OSHA).

• Oversee daily operational readiness of the PDX Emergency Operations Center (EOC), including staffing and management.

• Make recommendations to the Emergency Manager about strategic planning for the acquisition of additional equipment and resources to enhance the Port's overall emergency response and recovery capabilities.

• Support training and exercises conducted to enhance the operational readiness of the EOC and the Port's overall emergency response and recovery capabilities.

• Develop, implement and manage a process improvement program based upon After-Action Reports/Improvement Plans

• From each After-Action Reports/Improvement Plans develop and implement a process improvement program to address desired changes or modifications to plans.

• Tracking gaps and opportunities to utilize grant funds.

• Assist with the Public Safety & Security Grant program and grant application process.

• Ensure maximum utilization of grant opportunities for Emergency Preparedness and Security-related projects.

• Coordinate the Port response for any applicable disaster reimbursement efforts following an official disaster declaration.

• Assist with sound fiscal management of Emergency Management operating budget and capital projects to meet budget targets.

• Administer Veoci software including maintaining current capabilities, developing new capabilities, troubleshooting errors, and providing support to stakeholders who seek Veoci programming support.

• Work with regional partners to develop and manage a public alert and notification system.

• Participate in professional organizations related to position, including attendance at conferences.

• Complete advanced FEMA training programs related to the position such as the FEMA Emergency Management Professional Programs, Planning Practitioner Program, and Continuity Excellence Series.

Education & Experience:

• Bachelor's Business/Public Administration, Emergency Management or related field.

• OR equivalent combination of education and relevant experience is required.

• At least 6 (six) years of experience in emergency planning or the equivalent combination of education and/or relevant experience.

• Advanced knowledge of one or more of the following:

  • State and federal grant programs, management, and requirements to include 49 CFR 1542;

  • All Port operational areas and associated vulnerabilities; regional natural hazards and airport/office building security concerns.

  • Incident Command System, National Incident Management System, the National Response Framework and Core Capabilities;

  • State and Federal regulatory guidance and standards pertaining to airports, employee safety, fire life safety, and evacuation protocols; exercise design and evaluation.

Certification

• Oregon Certified Emergency Management Specialist (ORCEMS) and /or Certified Emergency Manager (CEM) certification; or the ability to obtainable within the first two years of employment (preferred)

Demonstrated Skills & Abilities

• Apply knowledge of general administrative principles including goal setting, problem-solving, program and budget development, and implementation.

• Understanding of aviation security operations, airport operations, and local, state and federal aviation security regulations;

• Handle sensitive information securely and confidentially.

• Ability to coordinate and establish and maintain working relationships with a diverse group of stakeholders with competing objectives, and provide sound recommendations to resolve issues;

• Lead group discussions in an orderly and timely manner;

• Present excellent written and oral presentation communication skills;

• Ability to review, write & collaborate on reports, plans, procedures, letters, memos, and email; successfully able to multitask and prioritize under stressful situations;

• Operate under the Incident Command System (ICS), and National Incident Management System (NIMS)

• Communicate effectively with airport tenants, airlines, and government agencies.

• Represent the Port and Emergency Management Department at Port, local, regional, and national meetings

Security

• Employees in this position are required to successfully pass and maintain security clearance relevant to assigned duties such as SIDA (Security Identification Display Area) (required)

Compensation

Our organization adheres to established salary ranges for each position to ensure equitable pay practices. However, final offers are determined based on various factors, including the candidate's experience, qualifications, and considerations of internal pay equity

SELECTION PROCESS (tentative schedule):

1. A minimum qualification evaluation of education, training, and experience of submitted application packets will take place by Human Resources the week of February 17, 2025.
2. A Subject Matter Expert (SME) Panel will perform an evaluation of experience and training taken from your employment application materials.
3. Our goal is to schedule virtual first round of interviews with candidates who successfully passed the SME evaluation as soon as possible.

About us:

At the Port of Portland, we use everything we have - our three airports, four marine terminals, five business parks, and all the resources, expertise, and experience behind them - to move with purpose, connecting people with powerful opportunities and creating value for our region. We know that every person we hire, business we work with, contract we sign and decision we make is a chance to make someone's life better. And we'll use our power and influence to pull down barriers, unlock new opportunities, ensure more people share in our region's success and include those who have been excluded in the past. With YOUR help - together with our partners, customers, and community - we'll help drive meaningful change!

Do you have questions about this job?

Contact us: careers@portofportland.com

Safety: The Port promotes safety as a guiding principle and practice in accomplishing work by complying with safety and health policies and procedures and consistently seeking improvements that support operational excellence.

Diversity and Inclusion: At the Port, we don't just accept difference; we value and support it to create a culture of inclusiveness and fun. We are proud to be an Equal Opportunity Employer.

EEO/Affirmative Action Policy Statement: The Port of Portland is dedicated to maintaining and improving a work environment, which extends equal opportunity to all individuals, regardless of their race, color, sex, age, religion, national origin, marital status, veteran status, disability or sexual orientation. Employment decisions shall be made in such a manner as to further the principle of equal employment opportunity and to comply with state, federal and local laws. We affirm through this policy statement our continuing commitment to the principles of nondiscrimination and affirmative action.

Veterans Preference: Under Oregon law, qualified veterans may be eligible for veterans preference when applying for Port of Portland positions. If you are a veteran and would like to be considered for a veterans preference for this job, please provide the qualifying documents as instructed during the application process.

Background Checks and Drug Testing: The Port of Portland will conduct background checks and/or drug tests for positions where such tests are required by regulation and for other safety-sensitive positions.

ADA Accommodation: Accommodations will be considered for applicants or candidates with a qualifying disability that prevents them from participating in this process. Accommodations will be made where the Port can reasonably do so without imposing an undue hardship on the business or compromising the integrity of the recruitment process. An applicant with any disability who believes that they need an accommodation should contact Human Resources: call 503-415-6690 or email careers@portofportland.com.