Description & Requirements
Womble Bond Dickinson (US) LLP is seeking Legal Practice Assistant for their Phoenix, AZ office. This role will support the Tribal Affairs Practice Group. The ideal candidate will have the ability to work independently, maintain confidentiality, provide project support, delegate general administrative work, and work for multiple timekeepers monitoring the flow of work and client contact. A successful candidate will be able to deliver excellent work and superior service to the firm and its clients; have strong problem-solving skills, be detail-oriented, and be able to multi-task; and be able to accept constructive feedback and work in a fast-paced environment.
RESPONSIBILITIES:
- Create, format, edit, proofread and manage Word documents, Excel spreadsheets and PowerPoint presentations
- Maintain client and administrative filing for lawyers pursuant to established procedures
- Perform routine filing, photocopying, scanning, faxing, and distributing of documents
- Identify and coordinate available services provided by administrative departments such as office services, accounting, records, etc.
- Data maintenance, data/electronic document management, and reporting, in compliance with firm policies using document management software and spreadsheets
- Manage and maintain team members' schedules and calendars
- Track, organize and process expense reports, reimbursements and check requests using electronic submission system (Chrome River)
- Review and edit client bills to ensure conformance with client billing requirements
- Manage conflicts checks, open new client matters, and prepare engagement letters
- Supervise the preparation of travel including hotel, flights, and car rentals
- Prepare materials for meetings during travel, important contact information, and locations for events/meetings
- Work with external and internal resources to coordinate food and beverage services, reserve rooms and prepare materials
- Schedule and organize onsite and offsite meetings, speaking engagements, client proposals, conferences and events
- Establish and maintain cooperative, diplomatic working relationships with co-workers, attorneys and supervisors
- Complete projects under tight deadlines even when there are competing requirements and shifting priorities
- Establish and maintain ongoing positive business relationships with clients, paralegals, attorneys, and staff
- Research information as requested by attorneys and/or paralegals
- Present information and respond to questions from individuals or groups of managers, clients, and timekeepers in a professional and timely manner
REQUIREMENTS:
- At least 5 years of administrative assistant experience, with at least 2 years of executive-level support required
- 5 years of experience in business transactions, economic development, tribal law, or gaming law are preferred
- Ability to adapt to changes in work environment, manage competing demands, and shifting priorities with finesse
- Must possess strong technical, organizational, and administrative skills
- Must exhibit sound and accurate judgment; know when to make decisions and when to ask for help; be able to support and explain reasoning for decisions; include appropriate chain of command in decision-making process; and make timely decisions
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Must be available to work overtime on occasion
- Must be a team player who responds well to constructive feedback and adjusts accordingly
- Professional demeanor and experience communicating through different channels, and with different personalities/audiences
An Equal Opportunity/Affirmative Action/Pro Disabled and Veteran Employer.
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Womble Bond Dickinson (US) LLP
Jan 30, 2025