Accounts Payable Specialist

Supervisor Accounting

Grade: G08

Minimum Salary: $53,197 (commensurate with experience)

Exempt

JOB SUMMARY

Involved in the activities of the accounting department including accounts payable, accounts receivable, and payroll. Coordinate as appropriate with fixed assets and project accounting. Interpret and analyze general ledger financial information including reconcilements. Maintain comprehensive thorough knowledge of accounting and financial internal controls, and audit objectives. Develop and create queries, work instructions, and analysis tools. Sustain technical and in-depth user knowledge of accounting systems for testing and upgrades and recommendations for improvements.

ESSENTIAL JOB FUNCTIONS

Accounts Payable

Develop and support policies/procedures relating to accounts payable. Ensure accurate banking information for employee reimbursements. Maintain accuracy of 1099 reporting on AP transactions.

Maintain and report retainage, including escrow accounts. Verify and analyze capital construction retainage projects and/or escrow. Produce weekly check and EFT batches.

Provide technical, historical, and/or analytical assistance including responses to resolve issues that arise within the department and with external contractors.

Provide guidance and support to Accounting Specialist.

Assist external auditors for timely completion of audit. Manage and research all types of invoices and payments, as necessary. Monitor, review, and verify accuracy of journal entries, generating journal entries for posting.

Reconcile accounts payable accounts. Produce monthly open checkbook for publication on Company website. Create new suppliers and maintain supplier database including the setup of electronic payments.

Procurement Card

Assist with administrating the Purchasing Card program: perform month-end close-out for Purchasing Card purchases; serve as liaison between the credit card provider and the company employees; distribute credit cards to employees; review/resolve credit card invoices; and ensure prompt processing and payment. Develop and maintain procurement card reporting. Provide training to staff on the Purchasing Card procedures, and an online Purchasing Card system.

Payroll

Backup Payroll Administrator - must be able to perform key payroll duties as assigned,

Accounts Receivable

Backup accounts receivable (AR) position - must be able to perform AR duties as assigned.

Other

Maintain knowledge of all policies and procedures and ensure compliance as it relates to accounts payable.

Take ownership of processes as assigned and ensure policies, procedures, work instructions, etc. are properly followed, documented, and maintained.

Provide functional advice and guidance to others and assist with cross-training, as necessary.

Communicate regularly and effectively with vendors and customers, both internal and external.

Apply appropriate trouble shooting skills and resolve problems with accounting and accounting systems.

Identify, recommend, implement, and document process and operational improvements.

Produce ad hoc reports as required and/or requested.

Participate in process and cross-functional teams to achieve individual and team goals.

Perform other duties as assigned.

WORKING CONDITIONS

Generally, works a 40-hour week in an office environment. Additional hours can be anticipated to meet the deliverables associated with the month end financial closing deliverables, the annual financial statement audit, and the annual report preparation.

MINIMUM QUALIFICATIONS

High school diploma or GED; and

Seven (7) years' experience in Accounts Payable or related field.

OR

Associates degree in Business Administration or related field; and

Three (3) years' experience in Accounts Payable or related field.

OR

Bachelor's degree in Business Administration or related field; and

One (1) years' experience in Accounts Payable or related field.

Louisville Water provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.