SMG-OFFICE COORDINATOR

General Purpose of Job:

Responsible for the daily coordination of the clerical functions of the SMG practices.

Essential Duties:

This job description is intended to cover the minimum essential duties assigned on a regular basis. Associates may be asked to perform additional duties as assigned by their leader. Leadership has the right to alter or modify the duties of the position.

• Answers the phones, records messages, coordinates communications within the practices
• Assists the Supervisor and Medical Director(s) with the preparation and maintenance of the multi-physician, multi-site schedules and calendars
• Coordinates and schedules meetings, conferences and telecommunicaiton equipment, prepares meeting agenda packets, takes and transcribes meeting minutes and maintains meeting records
• Maintains the calendars of the Medical Director(s), the Director of Operations and the department calendar, coordinates and schedules interviews and appointments with other department caregivers
• Establishes and maintains efficient record keeping and filing systems, including physician directories
• Retrieves census and demographic data from the electronic medical record and prepares reports
• Maintains administrative policy and procedure manuals with the Supervisor
• Maintains physician payroll attestation forms and records
• Processes billing demographic data and serves as a liaison with SMG billing Caregivers
• Monitors and orders department supplies and materials
• Acts as a liaison to other Health System departments and community groups to obtain or relay information.