Intern - Enterprise Events

Program Duration:

Our program runs approximately 30-40 hours per week, June through mid-August.

What you will do:

The role encompasses comprehensive support for event planning, logistics, marketing, on-site operations, documentation, communication, budget management, and creative input. Responsibilities include assisting with the coordination of various events, developing timelines, supporting logistics such as venue bookings and catering, and ensuring necessary materials are prepared. Marketing efforts involve creating promotional content and managing registration processes. During events, on-site support is provided for setup and attendee management while maintaining operational flow. Additionally, documentation of planning meetings and post-event feedback collection is conducted for reporting purposes. Communication with vendors and sponsors is essential for alignment, while budget tracking ensures financial constraints are met. Finally, creative contributions are encouraged to enhance overall attendee experiences.

Evening and weekend support may be needed.

Event Planning Support

• Assist in the planning and coordination of events, including meetings, summits, conferences and social events.

• Help develop event timelines and schedules.

Logistics Coordination

• Maintain an inventory of supplies and assist in ordering materials needed for events.

• Help coordinate logistics such as venue bookings, transportation, catering, and audio-visual requirements.

• Ensure all necessary equipment and materials are set up before the event.

Marketing and Promotion

• Assist in the development of marketing materials, including flyers, brochures, and social media posts.

• Help manage event registration and ticketing processes.

On-Site Support

• Provide on-site assistance during events, including setting up, managing attendee registration, and addressing any last-minute issues.

• Help facilitate smooth operations and ensure that event schedules are adhered to.

Documentation and Reporting

• Take notes during planning meetings and document key decisions.

• Assist in gathering feedback from attendees after events and prepare reports for analysis.

Communication and Networking

• Liaise with vendors, sponsors, and stakeholders to ensure all parties are informed and aligned.

• Help maintain relationships with partners and sponsors.

Budget Management

• Assist in tracking expenses and managing the event budget.

• Help ensure that costs are kept within budget constraints.

Creative Input

• Contribute ideas for themes, formats, and activities to enhance the attendee experience.

• Assist in the creation of event content and programming.

Requirements:

To be considered for this role, an individual should meet the following minimal requirements:

• We require interns to be enrolled in an educational program during the duration of the internship program.

• Professional demeanor, positive attitude, and a customer service orientation

• Willingness to take initiative and learn new concepts and technical skills

• Communication Skills: Strong verbal and written communication skills are essential for liaising with various stakeholders.

• Organizational Skills: Ability to manage multiple tasks and prioritize effectively.

• Attention to Detail: Ensuring that all aspects of the event are executed flawlessly.

• Teamwork: Ability to work collaboratively with a diverse team.

• Proficient in Technology: Familiarity with tools for event management, social media, and spreadsheets.

• Capability to work in a hybrid environment, both at home and onsite at least 2 days per week.

Perks of interning at BCBSMN:

• Real project impact: Dive into meaningful projects that matter. Your contributions will shape our success, and you'll see the tangible results of your work.

• Enterprise-wide network: Connect with individuals across the organization. Forge relationships, learn from diverse perspectives, and expand your professional circle.

• Continuous learning: Every day is a chance to learn. On-the-job experiences will sharpen your skills, accelerate your growth, and propel your career forward.

• Planned personal and professional development events

• On-site cafe - breakfast, lunch, and grab & go items available

• Free parking

• Business casual attire

• On-site fitness center

• Hybrid environment

Compensation and Benefits:

Pay Range: $22.00 - $23.00 - $24.00 Hourly

Pay is based on several factors which vary based on position, including skills, ability, and knowledge the selected individual is bringing to the specific job.

We offer a comprehensive benefits package which may include:

• Medical, dental, and vision insurance
• Life insurance
• 401k
• Paid Time Off (PTO)
• Volunteer Paid Time Off (VPTO)
• And more

To discover more about what we have to offer, please review our benefits page.