Accounts Receivable Supervisor (Job #314) ($80,524 - $88,854)

General Purpose:

Under general supervision of the Controller and Accounts Receivable (AR) Manager this position oversees the invoicing, collection, and recording of accounts receivable, ensuring accurate and prompt processing and payment. Ensures all accounting functions and programs are maintained in accordance with Generally Accepted Accounting Principles and Governmental Accounting Standards. The AR Supervisor oversees a team of professionals, manages the team effectively, ensures accurate and timely billing, and maintains compliance with contract terms and accounting standards.

Job Duties and Responsibilities:

• Leads a team of AR accountants and/or administrative support staff.
• Manages a portfolio of invoices that need to be completed and sent to RCAC's funders.
• Applies contract compliance in billing, verifying expenses, timeliness and completion against a contract budget; follows up on payments.
• Participates in initial contract kick-off meetings to go over what is needed for contract compliance in invoicing, reporting and contract set up.
• Audits invoices to ensure that they are correct, adhere to company policies, and follow contract terms and accounting standards.
• Maintains a system to track receivable information to keep finance, field and contract managers updated on the current billing status of all grants.
• Facilitates monthly meetings with senior Finance Team and quarterly meetings with grants and contracts managers.
• Maintains adequate audit trails, accurate records, and control reports.
• Reviews monthly financials at the project level to ensure that expenses and revenue are reported correctly and accurately and in compliance with the contract.
• Verifies project set up in Unanet in compliance with the contract terms.
• Responsible for accounts receivable-related funder audit requests.
• Proactively communicates pertinent billing related information with all internal clients.
• Provides coding of the accounts AR deposits to general ledger accountants and posts AR deposits timely.
• Prepares quarterly board reports as well annual audit related reports and footnotes on a timely basis.
• Manages accounts receivable self-audits, review and related revenue.
• Responsible for appropriate revenue recognition following Office of Management and Budget & GAAP guidelines for all accounts receivable transactions.
• Establishes, maintains, and updates files, databases, records, and other documents related to revenue.
• Maintains professional and technical knowledge by conducting research, attending seminars, educational workshops, classes, and conferences; reviews professional publications; establishes networks; participates in professional societies; confers with representatives of contracting agencies and related organizations.
  
• Ensures strict confidentiality of financial records.
• Reviews accounts payable vouchers, expense reports, vendor invoices as needed.
  
• Performs other related duties as assigned.

Supervision Exercised:

• Supervises staff, which includes prioritizing and assigning work, and conducting performance evaluations; reviews journal entries of staff to ensure accuracy, training and mentoring of staff; ensures employees follow policies and procedures; maintains a healthy and safe working environment; and makes hiring, termination, and disciplinary recommendations.
  
• Develops measurable performance expectations for assigned staff according to department goals and objectives.

Minimum Qualifications and Necessary Requirements:

• EDUCATION: Bachelor's degree in accounting, finance, or related field.
• LICENSE/CERTIFICATION: Valid driver's license and proof of insurance that meets the minimum requirements ($100,000/$300,000) of RCAC corporate liability policy.
• EXPERIENCE: Three years of accounting or accounts receivable experience. Two years of supervisory experience. Proficient computer skills with Microsoft Office programs. Or equivalent combination of education and experience can meet minimum qualifications.
• Must pass a criminal background investigation prior to employment.

Knowledge, Skills, and Abilities:

• Knowledge of the principles fund accounting and accounts receivable practices
• Knowledge of business English, proper spelling, grammar, punctuation, and basic arithmetic.
• Skill in operating business computers and office machines, including working in a Windows environment, Word, Excel, PowerPoint), and other PC-based computerized accounting software.
• Database, customer service, data entry, and records management skills.
• Ability to maintain confidentiality.
• Ability to prepare and present complex financial reports, data, statements, and summaries.
• Ability to accurately compile, post, verify and maintain computerized and manual records and files.
• Ability to organize and prioritize work to meet established timelines.
• Ability to listen and communicate effectively both verbally and in writing.
• Ability to carry out instructions furnished in verbal or written format.
• Ability to analyze situations and adopt appropriate courses of action.

Preferred Requirements:

• A bachelor's degree with experience managing accounting staff.
• Grant and contract experience.
• Nonprofit accounting experience.

Physical Demands:

While performing the duties of this job, the employee is regularly required to sit and stand; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to walk. The employee occasionally is required to stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision requirements include close vision, distance vision, color vision, and depth perception.

Working Conditions:

Work is typically performed in an office with a moderate noise level. Evening and/or weekend work may be required. Travel may be required.

RCAC is an equal opportunity employer and considers all employees and job applicants without regard to race, religion, color, gender, sex, age, national origin, disability, veteran status, sexual orientation, gender identity or marital status, or any other status protected by law. RCAC strives to reflect the diverse constituencies that the organization serves.