Sr. HR Specialist - Herbert Wertheim College of Medicine

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

The Herbert Wertheim College of Medicine is currently seeking a Sr. HR Specialist to join our team of professionals.

Manages the Appointment, Promotion and Tenure Committee (APT) process. Coordinates the Herbert Wertheim College of Medicines (HWCOM) Community Based Faculty actions and maintains accurate and up to date information. Responsible for the recruitment and on-boarding process for all graduate medical education residents. Serves as a backup for the Search and Screen process of assigned faculty searches by leading the committee meetings, screening all applicants, and providing guidance and support to the committee members throughout the recruitment process. Responsible for a variety of Human Resources related functions

Duties:

• Manages the Appointment, Promotion and Tenure Committee (APT) process and ensures all appointment requests and changes are processed, as approved. Provides guidance to Department Chairs, committee members and HWCOM Human Resources regarding APT procedures, as needed.
• Manages all Community Based (Non-Paid) Faculty appointments for HWCOM. Responsible for ensuring that all necessary paperwork has been received and properly vetted through the department and APT committee prior to processing all necessary actions in the FIU system. Responsible for maintaining information and conducting appropriate follow ups for all Community Based Faculty including coordinating annual reviews of all appointments.
• Responsible for the hire and onboarding process for medical resident programs to ensure timely onboarding. Provides support in the development and implementation of process improvement initiatives. Serves as a liaison for the medical residents and Office of Graduate Medical Education for all HR inquiries and processes.
• Ensures the processing of annual contracts for promoted medical residents and corresponding salary actions. Collaborates with the Office of Graduate Medical Education regarding contract language changes and market data for adjustments.
• Responsible for the Search and Screen process of assigned faculty searches by leading the committee meetings, screening all applicants, and providing guidance and support to the committee members throughout the recruitment process. Adheres to all University policies as well as state and local laws, including the Sunshine Law.
• Coordinates the recruitment and hiring process for assigned regular, temporary, visiting and postdoctoral positions. Conducts compensation analysis. Ensuring that the completion of all pre-requirements are met prior to extending the offer letter. Conducts faculty reference checks, background checks, licensure verification, NPBD searches and credentialing for all new hires.
• Povides support for the immigration process for new hires and employees. Collaborates with internal and external contacts to obtain the necessary documentation and approvals. Ensures the timely and accurate submission of documentation required by the Immigration Law Firm. Liaises with International Student and Scholar Services regarding the processing and requirements for J1 Visas.
• Process faculty actions in PantherSoft system including but not limited to pay actions, renewals, changes in supervisor, department, etc. Ensures changes are reflected accurately in PantherSoft.
• Collaborate with the HWCOM HR team with departmental initiatives regarding faculty affairs and special projects.
• Responsible for a variety of Human Resources actions including maintaining spreadsheets regarding Community Based faculty, Secondary Appointments, administrative appointments, and affiliate faculty information to ensure accurate and up-to-date information.
• Performs other related duties as required or directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Bachelor's degree and four (4) years of professional human resource experience.

• Experience working in a Human Resources Department, preferably in a higher education setting.
• Experience working with high level faculty.
• Ability to effectively work independently and as a member of a team quickly build strong working relationships, demonstrate a high-level of integrity, and establish a proactive approach to customer service.
• Excellent verbal, interpersonal and written communication skills are required.

Administrative

$50,000 - $56,000

Begin Time: 8:30am

End Time: 5:00pm

Criminal Background Check

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractors legal duty to furnish information.

FIU is an equal opportunity provider and does not discriminate on the basis of race, color, sex, sexual orientation, gender identity, pregnancy, religion, age, disability, national origin, marital status, and veteran status in its programs and activities. For inquiries regarding nondiscrimination contact FIUs Title IX Coordinator and Director of the Office of Civil Rights Compliance and Accessibility at 305.348.2785 or email ocrca@fiu.edu.