HR Specialist - Herbert Wertheim College of Medicine

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

The Herbert Wertheim College of Medicine is currently seeking an HR Specialist to join our team of professionals.

Responsible for onboarding training for new hires at the Herbert Wertheim College of Medicine (HWCOM). Handles the Person of Interest (POI) process and leave of absence (LOA), including maintaining accurate records. Supports event coordination and assists with the development of internal newsletters. Provides assistance on HR processes and assists with various administrative functions.

Duties:

• Serves as the first point of contact by welcoming visitors and answering all incoming calls for the main office of Human Resources within the Herbert Wertheim College of Medicine (HWCOM HR). Maintains HWCOM HR email address and replies to inquiries as needed.
• Coordinates the enrollment of new hires in the required courses based on their job descriptions and provides onboarding information, including FIU email and Panther ID number. Maintains and issues reports on the completion of required new hire and annual trainings. Follows up with supervisors if trainings are not completed by the deadline and escalates any unresolved issues to the HWCOM HR Director.
• Coordinates the Person of Interest (POI) process for HWCOM, including the annual medical resident process. Reviews requests, ensures proper forms are utilized and submits/tracks requests in the PantherSoft system. Maintains records/logs of existing POIs and follows up as needed for renewals.
• Responsible for the maintenance and tracking of Leave of Absence (LOA), Flex Work Schedule and Workers Comp process for the college. Provides guidance on process and ensures departments adhere to internal procedures. Informs Office of the Dean and/or Central HR of requested leaves. Maintains the college LOA tracking log.
• Completes change requests for Admin/Staff for various HR actions such as allocation changes, one-time payments, changes in supervisor/duties, etc.
• Coordinates and schedules events, recognition programs, meetings and/or trainings requested and maintains outlook calendar. Registers attendees for trainings and ensures that all logistical needs are requested.
• Develops and distributes monthly HR newsletter. Works with internal departments to obtain, develop, and design monthly stories and/or announcements to increase and enhance employee engagement.
• Responsible for the maintenance and updates related to the HR section of the HWCOM website. Ensures information is accurate and up to date and liaises with the leadership team on necessary updates.
• Conducts inventory of office supplies and ensures orders are placed as needed by collaborating with the designated HR representative.
• Serves as back up with the hiring process for Student Assistants (including Student Tutors and Federal Work Study Students) and temporary positions, when needed.
• Provides assistance to the HR team with special projects as needed, including periodic audits and implementations of new procedures.
• Performs-related duties as assigned by the immediate supervisor. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Bachelor's degree.

Administrative

$42,000 - $45,000

Begin Time: 8:30am

End Time: 5:00pm

Criminal Background Check

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Clery Notice

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To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractors legal duty to furnish information.

FIU is an equal opportunity provider and does not discriminate on the basis of race, color, sex, sexual orientation, gender identity, pregnancy, religion, age, disability, national origin, marital status, and veteran status in its programs and activities. For inquiries regarding nondiscrimination contact FIUs Title IX Coordinator and Director of the Office of Civil Rights Compliance and Accessibility at 305.348.2785 or email ocrca@fiu.edu.