Inventory Control Analyst

The Inventory Control Analyst is responsible for overseeing daily activities to ensure compliance with organizational standards in accuracy, accountability, and efficiency. Reporting to the Assistant Director of Operations & Inventory Control, the Inventory Control Analyst collaborates closely with the accounting department to maintain inventory accuracy.

Flexibility in work hours is required, including availability to open and close the store as needed on evenings and weekends.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

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• Responsible for oversight of warehouse inventory inclusive of providing process guidance and determining solutions.
• Accountable for developing and implementing operational process to bridge receiving and buying in in order ensure warehouse accuracy and control.
• Develop and enforcing procedures related to receiving and backstock functions to ensure accuracy, accountability, and efficiency.
• Analyze reports to determine shrink metrics and researching causes for inventory accuracy; provide reports to Campus Store leadership as well as institutionally as required.
• Implement and oversee cycle counts to ensure accurate inventory levels, provide report to Campus Store leadership .
• Utilize continuous improvement strategies to ensure warehousing, inventory management, and policies and procedures are aligned with the University of Arizona Campus Store overall business plan.
• Ensure compliance with safety guidelines and procedures for the Warehouse.
• Oversee and supervise inventory counts and audits to ensure inventory accuracy.
• Recommend and implement process improvements and identifying opportunities for cost savings in inventory management.
• Review the effectiveness of process and procedures related to inventory and warehouse management and determine solutions for issues.
• Advise Campus Store leadership and align on strategic initiative, provide direction and impact to staff work objectives.
• Effectively communicate process and procedure changes to warehouse staff.
• Prepare periodic reports, financial information, and records on product and service needs and sharing the findings with Campus Store leadership and the accounting team.
• Provide expert guidance to both internal and external entities on warehouse management, the largest portion of Campus Store expense and liability.
• Act as liaison to campus community (units, colleges, divisions) to effectively communicate policy and procedure needs for inventory and warehouse control.
• Communicate margin issues with buyers, vendors, etc. and working towards timely resolutions.
• Generate accurate inventory reports for the leadership team.
• Create and enforce quality control measures to maintain high standards of accuracy, accountability, and efficiency in inventory management.
• Control markdowns and voids by monitoring damages and overstock to minimize losses and maximize profits.
• Coordinate the receiving of inventory for incoming orders both GM and course materials, ensuring timely delivery and accurate tracking of inventory.
• Process all incoming and outgoing transfers of merchandise in Campus Store internal system to maintain accurate inventory records and minimize errors.
• Contribute to the budget process for the inventory management program and ensuring that resources are allocated effectively to meet operational requirements.
• Ensure the security and proper operation of the dock area and its procedures, as directed, to minimize losses and maintain operational efficiency.
• Coordinate and participate in all inventory events to ensure accurate tracking and monitoring of inventory levels.
• Supervise, schedule, and train staff on all applicable inventory processes to ensure that they are knowledgeable and skilled in their roles.
• Analyze complex problems and develop innovative solutions through investigation and analysis of multiple alternatives, taking into account the needs and requirements of the University of Arizona Campus Store.
• Develop and implement programs within backstock and receiving, contributing to the success of the organization and improving operational efficiency.

Knowledge, Skills, and Abilities:

• Inventory Management Principles: Understanding of inventory control techniques, including FIFO (First In, First Out), LIFO (Last In, First Out), and just-in-time (JIT) management.
• Supply Chain and Logistics: Knowledge of the supply chain process, including procurement, transportation, warehousing, and distribution.
• Accounting and Finance Basics: Familiarity with cost management, budgeting, and financial metrics related to inventory, such as holding costs and inventory turnover.
• Safety and Compliance Standards: Awareness of industry regulations, safety protocols, and standards (e.g., OSHA for workplace safety).
• Analytical Skills: Ability to interpret data, assess inventory levels, forecast demand, and make data-driven decisions.
• Attention to Detail: Ensuring accuracy in inventory counts, order placements, and documentation.
• Organizational Skills: Efficiently managing multiple tasks, deadlines, and priorities related to stock levels, deliveries, and product flow.
• Communication Skills: Clear communication with suppliers, team members, and other departments to ensure the smooth flow of inventory and resolution of issues.
• Problem-Solving Skills: Ability to address issues like stockouts, discrepancies, and shipping delays effectively and proactively.
• Technological Proficiency: Skilled in using and adapting to various inventory management and tracking systems, as well as Excel or other spreadsheet tools for data management.
• Adaptability: Adjusting quickly to changes in demand, supplier issues, or other unexpected challenges in the inventory management process.

• Bachelor's degree or equivalent advanced learning attained through professional level experience required.
• Minimum of 5 years of related work experience or equivalent combination of education and work experience required.
• Flexibility in work hours is required, including availability to open and close the store as needed on evenings and weekends.

• Experience using NetSuite or similar ERP system.