Human Resources Coordinator

You are a detailed HR professional who thrives in a dynamic team setting.  You look forward to improving processes and bringing in fresh ideas. You are excited about learning and growing your skills. You take initiative, are resourceful and committed to delivering a positive employee experience. In this role, you’ll be the backbone of our HR team, handling key administrative tasks, delivering excellent service to AAOS staff throughout their journey, and overall - helping keep AAOS a top workplace!

If this sounds like you, please read on! 

We are seeking an organized, proactive, and detail-oriented HR Coordinator to support the administrative functions of the Human Resources team. Reporting to the HR Operations & Learning Manager, this role will ensure seamless execution of core HR processes while managing logistics and coordination for HR programs and activities. The ideal candidate will thrive in a dynamic environment, balancing routine HR responsibilities with the creativity required for supporting impactful operational, learning and engagement initiatives. 

HR Reporting & Data Management 

• Maintains and ensures accuracy of employee files and records, both physical and digital, in compliance with company policies, legal requirements, and confidentiality standards. 
• Fosters positive employee relations by serving as a trusted first-level resource for employees on HR benefits, policies and procedures. 
• Supports the HR team with scheduling and managing, meetings and communications.  
• Manages documents and information on the company intranet site, HR SharePoint sites, and the HR chatbot, ensuring employees have access to accurate and current resources. 
• Organizes, maintains, and updates employee information in the HRIS, ensuring data accuracy and confidentiality. 
• Recommends changes to improve the HR department’s workflows and processes.  
• Conducts regular audits of HR files and records for accuracy.  
• Maintains and manages proper storage and communication of HR forms and policy materials.  
• Supports key HR cycles and initiatives, including onboarding, open enrollment and performance management as well as for mandatory and exploratory learning programs. Collaborates with the Finance department on payroll inquiries related to benefits or other general HR needs.   
• Assists with special projects to support broader organizational goals. 

Onboarding and Offboarding Procedures 

• Manages the end-to-end onboarding process, including pre-hire coordination and welcome information, employment eligibility verification, organizing and managing orientation sessions, ensuring all paperwork is properly submitted, and creating new employee files. 
• Oversees offboarding processes, including advising employees on their rights and benefits, deactivating system access, maintaining compliance with company policies, and updating the employee files. 
• Serves as backup to the Recruitment Manager when needed: assists with drafting job postings, screening candidates, scheduling interviews, and collecting interview evaluations. 

Benefits and Compliance Coordination 

• Coordinates with Payroll to ensure employee benefits are accurately managed in the HRIS. 
• Collaborates on Open Enrollment materials and communications, and support employees in understanding and selecting their benefits. 
• Helps ensure adherence to health and safety regulations and compliance with current employment laws. 
• Ensures labor and employment compliance posters are current for the Rosemont and DC offices, as well as on the company intranet site. 
• Generates HR-related reports and metrics for management. 

Event & Training Support 

• Coordinates logistics for HR-led events, such as training sessions and new employee orientations, including the preparation of materials and scheduling. 
• Assists with staff events, including wellness offerings, engagement activities and learning initiatives.  
• Supports team-building activities to foster a positive workplace culture. 
• Supports learning and development initiatives. 

Exemplifies the following essential values of the Academy: 

• Teamwork: Effective collaboration and team-focus to solve complex problems and drive innovation. 
• Empowerment: The authority, information, and skills to make decisions and drive results. 
• Accountability: Ownership of process and results that drive decisions and ensure implementation. 
• Mindset of Growth/Continuous Learning: Focused on and invested in self and staff development to become more adaptable, making the Academy more agile, innovative, and sustainable.  

Travel:  

• None

Qualifications: 

Education: 

• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred; equivalent experience considered. 

Experience: 

• At least 2 years of experience in HR support role desired 
• Experience working in HRIS systems (e.g., SyncHR, Workday, or similar tools). 
• Experience working in Learning Management Systems (e.g. BizLibrary, LinkedIn Learning, Skillsoft or similar tools) 
• Experience working in Performance Management platforms (e.g. Trakstar, Namely, SuccessFactors, or similar tools). Familiarity with HR practices, labor laws, and employment regulations. 
• Experience managing event logistics or program coordination is a plus. 

Skills: 

• Strong organizational skills with the ability to manage multiple priorities. 
• Excellent written and verbal communication skills. 
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with collaboration tools (e.g., MS Teams and SharePoint). 
• High emotional intelligence and comfort in interacting regularly with staff 
• Ability to handle confidential information with integrity and professionalism. 
• Customer-service mindset and ability to maintain confidentiality. 
• Creativity and enthusiasm for supporting employee learning and development. 

Competencies: 

• Attention to Detail: Ensures accuracy in data entry and program coordination. 
• Adaptability: Thrives in a fast-paced, evolving role that combines routine tasks with creative initiatives. 
• Collaboration: Works effectively across teams to support HR and L&D functions. 
• Problem Solving: Anticipates and addresses logistical and administrative challenges proactively. 

Salary Range: $55,000-$65,000, depending on qualifications and experience.

Join us in shaping AAOS’ success by helping us continue to foster a culture of learning and engagement! 

 If this resonates with you, apply today by sharing the following:

-Clearly communicate why you are the ideal candidate for this role, providing specific examples and experiences as proof points.

-Resumes must be accompanied by a cover letter with salary expectations to be considered. 

Please note: 

This hybrid position is based in Rosemont, Illinois and is open to applicants who are able to commute bi-weekly to this office.

Applicants must already be authorized to work in the United States on a full-time basis. We are unable to sponsor or take over sponsorship of work visas.