Document Control Specialist

Hill International Inc
flexible benefit account, paid time off, long term disability, tuition reimbursement, 401(k)
United States, California, San Diego
3500 Fifth Avenue (Show on map)
Feb 05, 2025
Hill International is seeking Document Control Specialist in San Diego, California Create and update program and project team documents and subsequent versions for multiple programs. Integrate known processes into Standard Operating Procedures (SOP). Responsible for records management from initiation to archival. Create routine and as needed reports, such as summary of outstanding items in project/program, key milestones and close out preparation. Coordinate tasks with other Document control Specialist. Analyze project documentation for compression opportunities and identify developing problem areas for close out. Advise management of risks that may affect projects and reporting. Communicate timely and effectively with clients and stakeholders. Adhere to the prescribed Standards, SLAs, and templates. Reports project and updates of group directly to manager & other key stakeholders. Collaborate with stakeholders to create and refine best practices. Support project management team to maintain timely and effective change management process, procedures. Create summary and detailed project reports for management and project team members including analysis any delays, Outstanding process, and procedures. Assess gaps and key requirements for meeting deadlines. Monitor and facilitate business process improvement changes or process changes in DMS. Provide consistent and standardized training for all new / existing team participants. Act as an "agent for change" in the company's. DMS implementation and complete transition. Focus on record coding and retention accuracy to certify proper handling of important files, documents, and forms per Sempra Energy policies. Perform daily document management tasks such as naming and tagging documents, enforcing document management protocols. Support continuous improvement activities and change management. High school graduate required. Bachelor's degree in construction management, engineering, or related field from accredited program required or equivalent years of experience. PMI-SP or PMP, Certifications in records management or document control preferred. Minimum of 6 years of direct experience with degree, 8-10 years direct or relevant experience without degree. Responsible for projects or portfolio worth $10 million - $100 million and has experience with EPC Projects. Proficient in Office 365 and Document management system such as: SharePoint Online, Procore, Oracle Unifier, OpenText, etc. Communication Skills: Communicate effectively to a diverse audience of different levels of education and expertise verbally and in writing; able to present to a large audience; works well in one-on-one and group settings requiring excellent interpersonal skills. The salary range for this position is $65,000-$105,000. The offered salary will be based on the applicants qualifications, education, experience and work location. Depending upon your employment status, Hill's comprehensive benefits may include, Medical, Dental, Vision, Employer Paid Life and Accidental Death & Dismemberment Insurances, Business Travel Accident Insurance, Short-Term Disability, Long Term Disability, Flexible Spending Account, Health Savings Account, Dependent Care Flexible Spending Account, Commuter Benefits, Legal Assistance, Identity Theft Protection, Pet Insurance, Auto & Home Insurance, Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Voluntary Life & Accidental Death & Dismemberment Insurance. Paid Time Off (PTO), Holidays, 401(K) Retirement Savings Plan, Employee Referral Program, Professional Certification Incentive Program, Hill University Learning and Development, Tuition Reimbursement, EAP, Years of Service Awards Program. Hill International, with more than 4,000 professionals in over 100 offices worldwide, provides program management, project management, construction management, project management oversight, advisory, facilities management, and other consulting services to clients in a variety of market sectors. Engineering News-Record magazine recently ranked Hill as one of the largest program management firms in the world. For more information on Hill, please visit our website at www.hillintl.com. Hill is exclusively a program, project, and construction management provider, meaning we have one focus as a company: protecting client interests. Free of any potential conflicts, our entire business is geared towards helping clients achieve their desired outcomes. We are dedicated to exceeding expectations throughout the entire construction project lifecycle and adapt to the needs of each assignment to develop tailored approaches and solutions to meet those needs. Hill is a proud member of the Global Infrastructure Solutions, Inc. family of companies. Learn more about GISI at www.gisi.com. Hill International is an Equal Opportunity Employer/Minority/Female/Veteran/Disabled Note: This job description is intended to provide an indication of the nature and levels of work, knowledge, skills, abilities and other essential functions to be carried out as part of fulfilling the role mentioned in the job title. Various other duties as required. IER Right to Work Poster E-Verify Participation Poster