Educational Programs Administrator (GME)

Job Details

Job Description

Essential Functions

• Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.
• Coordinates logistics for residency recruitment, orientations, courses and retreats, onboarding of new interns, maintenance of licensing for all residents.
• Responsible for coordinating interviews to recruit interns. Assists Associate Program Director in identifying appropriate candidates and sends invites via ERAS. Collaborates with other departments.
• Updates residency website, graduation booklet and other publications, uses data analysis for such. Prepares data for the Annual Report.
• Coordinates credentialling process of current and former residents. Compiles and interprets scores to complete and process verification letters, evaluations, licensure forms, loan deferments and letters of recommendation.
• Assists in ensuring that the residency program meets ACGME requirements and standards to maintain accreditation. Monitors residents' progress regarding program guidelines. Identifies issues as noted in New Innovations and determines appropriate action(s). Reports issues as needed to ensure that the educational goals are met.
• Coordinates visiting resident rotations.
• Assists with student grading and evaluations
• Maintains budgets for sporting tickets, photography, printing, awards, departmental events; schedules rooms/venue, food, invite list. Works with Education Coordinator on the Annual Medicine Ball graduation banquet.

Competencies (Knowledge, Skills, and Abilities Required):

Effective Communications - Understanding of effective communication concepts, tools and techniques, ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors. Ability to communicate clearly through written communication.

Interpersonal Relationships - Knowledge of the techniques and the ability to work with a variety of individuals and groups in a constructive and collaborative manner.

Service Excellence - Knowledge of customer service concepts and techniques, ability to meet or exceed customer needs and expectations and provide excellent service in a direct or indirect manner

Flexibility and Adaptability - Knowledge of successful approaches, tools, and techniques for dealing with changes and adapting to a changing environment, ability to adapt as needed; ability to accomplish tasks with frequent interruptions.

Managing Multiple Priorities - Ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation

Accuracy and Attention to Detail - Understanding of the necessity and value of accuracy and attention to detail, ability to process information with high levels of accuracy

Calendaring - Knowledge of and ability to use office electronic calendaring software and capabilities

Problem Solving - Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems, ability to apply this knowledge appropriately to diverse situations

Minimum Education and Experience Requirements:

Education:

• Bachelor's Degree Required; Masters Degree preferred (M.Ed., MS, MA)

AND

Experience:

• Two to five years of relevant experience preferred

Work Shift

Worker Sub Type

Primary Location Address

Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health, nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.

Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status.