Administrative Assistant, Secretary, Walworth Operations

• Lake Geneva, Wisconsin
• Monday-Friday, Full-Time Schedule

Experience a rewarding and fulfilling career with Mercyhealth. Mercyhealth is committed to offering our partners a best place to work. Our unique workplace Culture of Excellence is built upon:

• Employee engagement, empowerment and growth
• Teamwork toward our common goal - providing exceptional health care services with a passion for making lives better
• An atmosphere of caring and quality that cascades throughout the organization

The Secretary or Administrative Assistant schedules appointments, gives information to callers, and otherwise relieves officials of clerical work and minor administrative and business detail by performing the following duties. This position reports to multiple directors, and other partners.

Essential Duties and Responsibilities

• Preparing correspondence, reports, spreadsheets, meetings, quarterly production, etc.
• Maintain calendars; assist in scheduling meetings, conferences, etc.
• Manages Amion (scheduling) for physicians schedules.
• Take the necessary actions in the absence of the manager or director or other partners as necessary.
• Resolve routine inquires.
• Physician payroll and timekeeping - float physician, and locums invoices.
• Physician scheduling - physician, and locums.
• Compilation and analysis of clinic data and reports.
• Preparation and orientation of new physicians and locums.
• Special events and forum preparations.
• Provide smooth transitions for Hospitalist & Intensivists leadership.
• Provide and assist with administrative functions as required.
• Complete special projects as necessary.
• Other duties as assigned.

Education and Experience

Bachelor's degree and three years related experience and/or training;

or eight years of equivalent combination of education and experience;

or five years of direct experience in level 1 role.

Certification and Licensure

N/A

Skills and Abilities
Excellent interpersonal/communication skills.
Good organization skills.
Excellent typing and word and Excel processing skills.
Knowledge of spreadsheet and database software preferred

Special Physical Demands

While performing the duties of this Job, the employee is regularly required to sit. The employee is occasionally required to stand; walk and reach with hands and arms.

Level of Supervision

N/A

Supervises

This job has no supervisory responsibilities.