Project Manager, Board Engagement and Events

University of North Carolina Charlotte

$52,721 - $72,491

United States, North Carolina, Charlotte

Feb 07, 2025

Project Manager, Board Engagement and Events

Please see Special Instructions for more details.

UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/
The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report.
Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions. (see the job duties section of previous employment).
- Do not write 'see resume' on your application when completing the job duties section.
Your resume and cover letter will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education, and professional experience.
Please upload reference information that includes names, position titles and company/institutions, phone numbers, and email addresses of at least two current/previous supervisors.
- The Search Committee will not contact references without first verifying permission with the finalist.

Position Information

General Information

Vacancy Open to	All Candidates
Employment Type	Permanent - Full-time
If time-limited, note appointment end date
Hours per week	40
Months per year	12
Position Number	000422
NC Salary Grade Equivalency	GN11
Classification Title	University Program Specialist - Journey
Working Title	Project Manager, Board Engagement and Events
Salary Range	$52,721 - $72,491
Anticipate Hiring Range	$52,721 - $65,901
FLSA Status	Non Exempt
Division	University Advancement
Department	Community Relations & Events (Adm)
Work Unit	University Events
Work Schedule	8:00 a.m. - 5:00 p.m.; Monday - Friday with occasional evenings and weekends, as needed.
Primary Purpose of Position	The Project Manager for Board Engagement and Events will play a crucial role in supporting and coordinating the activities of the Foundation Board, Board of Visitors, and the Advancement and Public Relations Committee of the Board of Trustees at UNC Charlotte. This role involves overseeing the organization and administration of board meetings, facilitating effective communication, and ensuring that board-related activities align with the university's strategic goals.
Minimum Education/Experience	Required Minimum Qualifications: Bachelor's degree and one year of experience related to the area of assignment; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions. University Preferred Qualifications: Graduation from a four-year college or university and at least three years of program associate experience or an equivalent combination of training and experience.
Essential Job Duties	The Project Manager for Board Engagement and Events is responsible for the support and coordination of activities in support of the Foundation Board, Advancement & Public Relations Committee of the Board of Trustees, and the Board of Visitors at UNC Charlotte. This role involves overseeing the organization and administration of board meetings, facilitating effective communication, overseeing engagement initiatives, and ensuring that board-related activities align with the university's strategic goals. The ideal candidate will have a strong background in project management, excellent organizational skills, and a deep understanding of governance practices. This role will work closely with university leadership, board members, and university-wide partners to support and enhance board engagement activities. Essential job duties include: Board Administration Coordination and management of all aspects of board meetings, including scheduling, preparing agendas, and distributing materials Maintenance of board records Assist in onboarding and orientation processes for new board members Facilitate board member engagement activities and initiatives Event Planning and Management Manage logistics for board events including meetings, retreats, and other events Coordinate with external vendors and internal departments to ensure successful execution of board events Communication & Coordination Ensure timely and effective communication with board members Facilitate communication and information flow between board members, university leadership, and other stakeholders Assist in the preparation of reports, briefing materials, and presentations for board meetings and other engagements Governance & Compliance Ensure compliance with university policies, legal requirements, and best practices in governance Maintain accurate and up-to-date records of board activities Project Management Drive projects through to completion Collaborate with partners across the university to ensure that key projects are executed efficiently Assist in the creation, maintenance, and improvement of key internal and external processes and initiatives
Other Work Responsibilities	Maintain knowledge of the University and key initiatives Act as a representative of the university at various engagements Assist with other duties and projects as assigned
Departmental Preferred Experience, Skills, Training/Education	Bachelor's degree in a relevant field from an accredited university 3+ years of related professional experience in project management, board engagement, or event coordination, preferably in an academic or non-profit setting Excellent verbal and written communication skills, with a demonstrated ability to engage and collaborate with senior leadership and external stakeholders Excellent organizational skills and superior attention to detail Ability to multitask, plan, allocate resources, monitor progress, keep stakeholders informed throughout the project lifecycle and bring individual attention to a variety of initiatives Computer literacy and competency with CRM systems, Microsoft and Google suite, and project management software with the ability to learn computer and application skills as applicable to the role Ability to build effective internal and external relationships Ability to work independently with minimal supervision Ability to identify and analyze needs and translate them into innovative and effective solutions
Necessary Licenses or Certifications
Work Location	Foundation Building
Posting date	02/07/2025
Closing date	02/23/2025
Proposed Hire Date	03/10/2025
Contact Information
Special Notes to Applicants	UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/ The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report. Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions. (see the job duties section of previous employment). Do not write 'see resume' on your application when completing the job duties section. Your resume and cover letter will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education, and professional experience. Please upload reference information that includes names, position titles and company/institutions, phone numbers, and email addresses of at least two *current/previous supervisors.* The Search Committee will not contact references without first verifying permission with the *finalist*.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

*
How did you hear about this employment opportunity?
- UNC Charlotte Website
- HERC Job Board
- Inside Higher Education
- Circa (formerly known as Local JobNetwork)
- Another Website
- Agency Referral
- Advertisement/Publication
- Personal Referral
- Other
Where did you learn about this posting?

(Open Ended Question)
*
Do you have professional experience with event management and execution? If so please provide a brief summary of your experience.

(Open Ended Question)
*
Do you have professional project management experience? If yes, please explain your experience.

(Open Ended Question)
*
Do you have experience working with volunteer boards? If yes, please explain your experience.

(Open Ended Question)
*
Have you had any involvement with board governance practices? If yes, please explain your experience.

(Open Ended Question)

Applicant Documents

Required Documents

Resume / Curriculum Vitae
Cover Letter / Letter of Interest
Contact Information for References

Optional Documents