Coordinator of Administrative Services - College of Law

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

Under administrative direction, is responsible for managing and coordinating office activities associated with financial transactions, travel and expense reimbursement transactions, and assist the Sr. Director of Finance with coordinating administrative tasks.

• Coordinates the College's travel plans and expenditure reports for faculty, administrators, staff, students, and visitors which includes creating and maintaining expense itineraries, travel budgets, and expense reports for the Director of Finance.
• Serves as the merchant account's primary contact or technical contact. Handles sensitive cardholder information and/or processes credit cards transactions for the department/unit. Assures compliance and adherence to university credit card policies and procedures. Oversees filing systems and monitors efficiency for the college's finance office.
• Processes credit card payments, requisitions, interdepartmental transfers, smart billing, unencumbered payments, and other payment methods approved by the university's purchasing department. Utilizes the TCM (Total Contract Manager) Module to process contracts while conforming to university policies and guidelines. Serves as the University's credit card user for departmental transactions. Interprets and analyzes University's credit card policies and procedures. Develops interpersonal contacts that are varied and often at the higher level and tends to involve a broad range of problem solving activities. Resolves problems that have significant impact on the overall goals of the department.
• Assists the Sr. Director of Finance with monthly reconciliation of DSO funded activities to include scholarship/TA awarding, salaries, and all other appropriate reimbursements are received vs funding requested. Enters budget transfers for the Director's approval as needed.
• Assists the department with the internal expense and deposit approval process. Supervises student assistant, as needed.
• Supports scholarship processing and administration to include entering requested scholarship/teaching awards.
• In the absence of the primary HR Liaison, serves as the back-up for processing HR transactions or answering HR inquiries.
• Interprets and analyses university policies and procedures pertaining to travel and university purchasing processes.
• Develops interpersonal contacts that are varied and often at the higher level and tends to involve a broad range of problem solving activities.
• Resolves problems that have significant impact on the overall goals of the department.

Bachelor's degree and two (2) years of office or related experience providing administrative support, or coordinating functions of an office or department.

• Knowledge in PeopleSoft.
• Experience in maintaining financial accounts and processing payments.
• Knowledge of advanced features in Microsoft Office Suite and SharePoint.

Administrative

Expanded Background Check

Ability to work flexible hours as needed.

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractors legal duty to furnish information.

FIU is an equal opportunity provider and does not discriminate on the basis of race, color, sex, sexual orientation, gender identity, pregnancy, religion, age, disability, national origin, marital status, and veteran status in its programs and activities. For inquiries regarding nondiscrimination contact FIUs Title IX Coordinator and Director of the Office of Civil Rights Compliance and Accessibility at 305.348.2785 or email ocrca@fiu.edu.