Program Coordinator - Wine Studies

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

The Wine Studies Program Coordinator is responsible for assisting with the planning and execution of wine-related events, programs, and initiatives. This includes coordinating courses, events, and partnerships related to wine education, as well as maintaining strong relationships with industry professionals, instructors, and students. The Coordinator will handle administrative tasks such as scheduling, inventory management, and event logistics, ensuring the smooth operation of the program.

• Coordinates and promotes events that engage the broader community and highlight the program's offerings.
• Assists in creating marketing materials and promotional content related to wine programs and events.
• Maintains accurate inventory records and monitor stock levels to ensure adequate supply.
• Submits purchase orders, travel authorizations and expense reports. Manages the wine departments contact database.
• Provides exceptional customer service to attendees, donors, and stakeholders during wine events.
• Ensures compliance with relevant regulations related to alcohol and wine distribution during program events.
• Assists program manager with instructors and guest speakers to ensure the effective delivery of the curriculum.
• Performs various administrative tasks, including managing schedules, coordinating meetings, handling correspondence, and maintaining program documentation and records.
• Manages and maintains the Chip Cassidy Library, including organizing and cataloging materials, ensuring proper storage, and assisting with resource availability for staff and program participants.
• Manages the procurement and purchasing of educational program supplies, office supplies and seminar ingredients.
• Assists with logistical duties for the Wine Studies program, including coordinating event setups, managing participant registrations, and ensuring all materials and resources are prepared for classes and events.

Bachelor's degree and two (2) years of office or related experience.

• Bachelor's Degree in Hospitality
• Experience with wine and wine-related events, including knowledge of wine varieties, tasting techniques, and event coordination.
• Experience with Canva, with the ability to create visually engaging marketing materials, presentations, and social media content.
• Experience with Microsoft Office Suite.

Administrative

Begin time: 8:30 AM

End time: 5:00 PM

• Operating University Vehicles (all types)
• Must walk, run, crouch/crawl, bend or twist.
• Lifting, carrying, or pushing/pulling equipment.

• Driver's License Check
• Research Expanded Background Check

• Ability to work evenings and weekends.
• Ability to travel locally and nationally.
• Ability to work flexible hours as needed.
• Ability to work occasional evenings, weekends and at locations outside of the University
• Travel to FIU Campus

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractors legal duty to furnish information.

FIU is an equal opportunity provider and does not discriminate on the basis of race, color, sex, sexual orientation, gender identity, pregnancy, religion, age, disability, national origin, marital status, and veteran status in its programs and activities. For inquiries regarding nondiscrimination contact FIUs Title IX Coordinator and Director of the Office of Civil Rights Compliance and Accessibility at 305.348.2785 or email ocrca@fiu.edu.