Senior Office Administrator

Yamhill County has one regular full-time position for a Senior Office Administrator to oversee our technical and support staff in Health & Human Services. In this role you will be responsible for planning, organizing, prioritizing, directing, and reviewing the office operations of the Health & Human Services Department. You will provide your team the training and knowledge around administrative office functions, review subordinate work for compliance with established policies, procedures, standards, techniques, and Oregon Administrative Rules/statutes. While you will work under the general supervision of the Program Manager or Department Head, your work will be done with considerable independent judgement.

The Benefits:

Yamhill County offers generous employee benefits:

• 15 paid holidays per year.
• 19.5 days of Flexible Earned Time (FET) accrual in the first year (based on an 8-hr day).*
• PERS (Public Employee Retirement System) - 100% employer funded contributions.
• Full health benefit offerings with employee premiums starting as low as $58.82/month for current plan year. *

Additional benefits for HHS employees:

• $750 and 40 hours of paid time annually for professional development/training.
• $200 annually toward required license and/or certification fees.
• HRSA/NHSC approved site with many loan repayment opportunities available.
• Qualifying employer for public service student loan forgiveness.
• Most positions are eligible to accrue overtime.*

The Qualifications:

• Five years of progressively responsible relevant experience, including of direct supervisory experience.
  • Any satisfactory equivalent combination of experience and training which ensures the ability to perform the work may substitute for the above.
• Preferred qualifications
  • Experience working in Epic, ONE portal, and Lines for Life portal.
  • Knowledge of reminder call systems.
  • Experience in working in a large team, with scheduling, coordination and delegation of specific tasks.

The Candidate:

Are you an effective leader who has knowledge of office processes, protocols, laws, and policies governing department operations, including knowledge of Oregon Administrative Rules and HIPAA Privacy Rules. Can you communicate effectively, develop and maintain appropriate professional relationships, as well as train and evaluate employees? If this sounds like you, please apply today and join our team!

Employees must be able to perform the essential functions of this classification with or without accommodation.

In order to qualify for most HHS positions, applicants:

Must not be excluded from participation in federal health care programs (Medicaid, Medicare, and other federally funded programs that provide health benefits); and

Must not be excluded from participation in federal procurement (Federal Acquisition Regulation) and non-procurement activities (Executive Order No. 12549).

Our Community

Yamhill County has approximately 109,000 residents and is a very desirable place to live in the heart of the Willamette Valley wine country. Yamhill County is home to Linfield University and Chemeketa Community College in McMinnville and George Fox University and Portland Community College in Newberg. Yamhill County is centrally located in the Willamette Valley, within close proximity to the Oregon Coast, the Portland and Salem metropolitan areas, and the Oregon Cascade Mountains. Wide varieties of indoor and outdoor recreation opportunities are available. We have the benefits, appeal and superior quality of life found in a small-town community, while enjoying active social and cultural lifestyles found in larger metropolitan areas.

Required Information

Under the provisions of the Immigration Reform and Control Act of 1986, any person hired or rehired is required to provide evidence of identity and eligibility for employment. The County verifies the valid work authorization of each employee using Form I-9 and the E-Verify Program.

Yamhill County is an Equal Employment Opportunity Employer and values diversity. All qualified applicants are encouraged to apply. Applicants are considered for employment based on their qualifications without regard to race, religion, gender, sexual orientation, national origin, age, marital or veteran status, medical condition or disability, or any other factor prohibited by law or regulation. Veterans are encouraged to apply. Do not include information or photos that would identify those personal traits. Any documents submitted with the application that include this identifying information will not be accepted with the application.

Some positions require a criminal history check and a review of driving record. All County positions require regular, prompt, and consistent attendance.

Accommodation Under the Americans With Disabilities Act

Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance, please contact Human Resources at 503-474-4901 or via email at Human_Resources@yamhillcounty.gov.

Veterans' Preference

Under Oregon law ORS 408.225-408.238, veterans who meet the minimum qualifications for a position may be eligible for hiring preference. If you think you may qualify, a Veteran's Hiring Preference Form must be completed and submitted with application. For the form and information for this process please click here. (Download PDF reader)

If you need assistance with completing an application for employment or with obtaining a Veteran's Hiring Preference Form, please contact Human Resources at 503-474-4901 or via email at Human_Resources@yamhillcounty.gov.

Status of your application

Please note that Yamhill County regularly communicates with candidates via e-mail. If you "opt out" or "unsubscribe" from e-mail notifications from NEOGOV, it may impact our ability to communicate with you about job postings through NEOGOV and responses could be delayed.

Please refer to the Classification Specification for the knowledge, skills & abilities required for this position.

Please refer to the Classification Specification for the minimum experience and training/other requirements for this position.

Please refer to the Classification Specification for the work environment/physical demands for this position.