Executive Assistant - ERP

Executive Assistant - ERP

Location: Parsippany, NJ (Onsite Tuesday, Wednesday, Thursday)

We are seeking an experienced Executive Assistant to provide administrative support to an ERP team in a fast-paced environment. The ideal candidate should have a strong background in administrative roles, be highly organized, and be able to adapt to changing priorities. Flexibility in work hours may be required.

Key Requirements:

• Experience in administrative support or a similar role.
• Ability to work in a fast-paced environment and manage multiple priorities.
• Mandatory: Proficiency in Google Suite and advanced technology skills to navigate new systems.

Role Overview:

The Executive Assistant will serve as the primary point of contact for internal colleagues and external stakeholders, ensuring seamless support for the ERP team. This role requires a high level of professionalism, discretion, and organizational skills.

Key Responsibilities:

• Manage a dynamic calendar of meetings and events.
• Coordinate travel arrangements, including itineraries and meetings.
• Maintain project-related documents with version control and accessibility.
• Organize workshops, training sessions, and team activities.
• Handle sensitive matters with confidentiality and discretion.
• Prepare documents, spreadsheets, slide presentations, agendas, and reports.
• Process expense reports.
• Research and analyze information to prepare briefing documents.
• Support event coordination and ad-hoc projects as needed.

This position requires someone who is detail-oriented, proactive, and able to thrive in a collaborative team environment.