Operations Admin

The Operations Administrator will assist the Plant Manager with the daily execution of administrative production activities and work flow scheduling. The Operations Administrator will provide administrative support the Quality and Safety teams by performing duties in support of initiatives and policies including compilation of data, analysis, reporting, and presentation preparation. This individual MUST BE WILLING to work on the shop floor operating Fabrication equipment, pulling parts for work orders, and operating a forklift on an as needed basis.

Essential Duties:

The Operations Administrator shall be proficient with work order processing. This activity includes compiling the required documents for the work order travelers, posting hours and bill of materials, and closing the completed work orders.

Perform administrative activities associated with the effective management of work order processing including: compiling, scanning, storing, and retrieving work order traveler documents.

• Understand Quality Management System (QMS) conformance. Ensure quality records shall be legible, readily identifiable and retrievable.
• Understand Occupational Health and Safety Management System (OHSMS) conformance. Ensure safety records shall be legible, readily identifiable and retrievable.
• Ensure all work order traveler documents are completely filled out and signed as applicable.
• Daily scan of all required work order documents and pictures to: N:\Inspection Reports for Fab Locations.
• Daily review of hours posted to work orders verses hours worked.
• Perform general administrative functions such as typing, filing, faxing, copying and other clerical services as requested.
• Assist with Facility Safety inspections, facilitate Safety and Onboarding trainings.
• Source vendors, maintain adequate levels of office and Fabrication consumables, as well as assist coordination with contractors/projects as needed.
• Perform other duties as assigned.

Planning/Organizing: Effectively manage and prioritize multiple assignments and deadlines. Plan work activities to meet the organization's objectives. Find new ways and implement new systems to improve personal efficiency.

Base Qualifications:

• Associate's degree or the equivalent knowledge, education and experience. Minimum of a high school diploma.
• Strong verbal and written communication skills.
• Willing and able to lift up to 50 pounds safely.
• Possess excellent organizational skills.
• Proficient knowledge and business use of Microsoft Office products: Outlook, Word and Excel.