Director of Finance and Administration

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Weekly Scheduled Hours:

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Earliest Start Date:

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Position Duration:

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Job Details:

Provide strategic oversight for and manage financial and administrative activities for the business affairs function in the Provost's Office. Provide consultative support requiring professional judgment and knowledge of university policies and procedures to the administrative units reporting to the Provost's Office.

• Provide direction, leadership, and management for business functions in the Provost's Office in the areas of budget, financial management, internal control procedures, and administrative business functions. Oversee and enable business operations ensuring service excellence, efficiency, and compliance. Serve as approver for financial transactions, official occasions, costing allocations, and other delegated actions ensuring daily reviews/approvals. Act as liaison and point of contact with university business and processing offices. Ensure portfolio's needs are met and incorporated in future modification plans to University's administrative applications. Document operating procedures, workflows, and processes.
• Oversee financial matters for administrative units reporting to the Provost's Office. Facilitate timely and effective communication with business contacts in administrative reporting units. Provide financial and consultative support for the administrative reporting units. Partner with reporting units on budget management and financial planning.
• Manage annual budget preparation and instructions for the Provost's Office and administrative reporting units. Prepare, review, and analyze operating budgets. Analyze account balances, reports, and schedules on budget and accounting data. Prepare budget planning and forecasting information for the departmental budget. Create or review analyses, forecasts, reports, and budget overviews including five-year simulations. Review reconciliations and ensure any corrections are executed.
• Collaborate with the Director of Human Resources to ensure the human resources needs of the portfolio are communicated and met. Assess the financial impact of HR actions and provide recommendations to leadership. Support the Provost's Office HR processes including merit review. Serve as back up reviewer and approver of HR documents, and University-wide layoffs, non-renewals, and reorganizations on behalf of the Provost.
• Support the Associate Vice Provost (AVP) and Academic Budget Officer with Provost's Office initiatives for administrative reporting units and colleges/schools as assigned. Serve as CUBO (Council for University Business Officer) delegate for the AVP, including attending meetings as back up and signing/approving applicable university documents. Attend meetings as AVP's back up. Serve as back up for Business Affairs staff including the liaison and business contact for the Texas State Historical Association, the Darrell K. Royal Alzheimer's Initiative, and the Governor's University Research Initiative (GURI). Compile, design, and develop reports and conduct research and analysis of financial, human resources, or other data for use by executive leadership.
• Supervise a team. Oversee day-to-day performance, provide mentorship and encourage professional development.
• Other related functions as assigned.

• Bachelor's Degree in Business Administration, Finance, Accounting, or related field.
• More than six years of experience with planning, forecasting, cost and financial analysis, budgetary management, accounting, and reporting at UT Austin including at least three years managing these processes.
• High level of proficiency with the DEFINE system, Workday, Excel, and Cognos; demonstrated ability to manage multiple projects simultaneously; experience making complex administrative decisions; experience working independently and in team setting while maintaining priorities and goals; experience working effectively with other UT staff and administrators; experience developing processes and procedures to accomplish administrative tasks; demonstrated ability to learn quickly and perform tasks accurately; thorough knowledge of UT Austin policies and procedures.
• Demonstrated ability to exercise sound judgment, tact, and discretion with handling sensitive and confidential information.
• Demonstrated analysis, problem solving, forecasting and reporting skills.
• Demonstrated success in process improvement and implementing solutions, while ensuring the integrity of applications, data, and internal controls.
• Demonstrated ability to supervise, train and motivate professional and administrative staff in a team environment.
• Demonstrated ability to solve problems, work collaboratively, and make difficult decisions.
• Outstanding interpersonal, organizational and communication skills; professional demeanor.
• Ability to operate creatively, collegially, and effectively in a complex academic and business environment across all levels, including with faculty, deans, and central administration.
• Customer-focused and dedicated to providing consistent excellence service.
• Demonstrates the highest standard of professional and personal integrity.
• Able to handle significant stress and a heavy workload during peak periods.
• Strong evidence of significant business acumen, notable capacity in planning and analysis, and process redesign, along with a proven track record of successfully overseeing innovative business plans, and other financial reporting.
• Equivalent combination of relevant education and experience may be substituted as appropriate.

Relevant education and experience may be substituted as appropriate.

• Masters Degree and CPA credential. Previous experience working in a Dean or Vice President's Office.
• Experience working with high level administrative and business leaders at UT Austin.
• Demonstrated maturity, creativity, and change-management skills coupled with a commitment to personal and professional growth through ongoing educational activities, as well as a demonstrated commitment to mentorship of staff.
• Experience using UT Austin's commitment system.
• Previous exposure to the Provost's Office five year planning process.

$160,000 + depending on qualifications

• Shared Office Environment
• Repetitive Use of a Keyboard
• Must be authorized to work in the United States on a full-time basis for any employer without sponsorship.

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.