Senior Administrative Assistant

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

Supports and oversees the academic processes of College of Arts, Science, and Education (CASE) Dean's office, including but not limited to oversight of CASE's tenure and promotion process, serving as a liaison to the Provost's office and academic affairs, and providing support for CASE faculty committees.

• Coordinates and provides direct confidential assistance to the Deans on highly administrative matters and has oversight of the academic processes of the Dean's office. Ensures activities comply with policies and procedures. Ensures the strategic achievement of goals as it relates to the Dean's office.
• Directs and supports processes such as the tenure and promotion process at CASE, by drafting letters, assisting Deans with files and documents, and processing appropriate submission.
• Complies with policies and procedures of the university and the college as it relates to faculty matters.
• Drafts and edits academic communications such as letters of recommendation, emails, memos, position descriptions, policies, and evaluations.
• Serves as an academic liaison to the Office of the Provost, Academic Affairs, Office of Research and Economic Development (ORED), General Counsel, other top University officials, and all Chairs and Directors in CASE.
• Provides support to CASE faculty committees, including faculty assembly, Council of Chairs and Directors, and all CASE ad hoc committees with items such as report generating, memoranda, correspondence, and documents such as minutes as needed.
• Compiles data and other pertinent information for the Deans use on various issues as needed. Sets up and organizes filing systems, databases and spreadsheets.
• Attends all relevant meetings and drafts complete minutes and summaries when needed.
• Compiles lists and recommendations of potential academic awardees (e.g. faculty, graduate students) through excellent communication with all CASE units, coordinating nomination processes for college and university level awards.
• Maintains and develops academic-related files and documents including, but not limited to policies, department bylaws, and center and department evaluations.
• Serves as Panther180 co-liaison for college and assists in the development of departmental processes and Panther180 related trouble shooting

High school diploma or GED and six (6) years office or related experience providing administrative support, or coordinating functions of an office or department; OR an equivalent combination of relevant education and/or experience.

• Excellent writing, data collection, and presentation skills
• Knowledge of Microsoft Office Suite.

Staff

Begin time: 8:30 AM

End time: 5:00 PM

Criminal Background Check

Travel to FIU Campus

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Since 1945, the Florida Legislature has made a provision to give preference in the hiring process to United States war veterans in recognition of their military, naval, or air service who meet specific conditions. The conditions are as follows:

• Veterans with a VA service-connected disability
• Spouses of veterans with permanent and total service-connected disability
• Honorably discharged veterans with wartime service.
• Unmarried widow or widower of a veteran who died as a result of a service-connected disability
• A veteran who has served in a qualifying campaign or expedition for which a campaign badge has been authorized, to include the Global War on Terrorism Expeditionary Medal.

Florida International University honors this policy and will comply with Veterans' Preference guidelines when filling staff positions. Any applicant claiming Veterans' Preference will be required to attach a DD214 with each application submitted for verification.

If there are any questions concerning Veterans' Preference, please contact Talent Acquisition & Management by calling 305-348-2500.
For additional information on Veterans' Preference, visit http://www.floridavets.org/.

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractors legal duty to furnish information.

FIU is an equal opportunity provider and does not discriminate on the basis of race, color, sex, sexual orientation, gender identity, pregnancy, religion, age, disability, national origin, marital status, and veteran status in its programs and activities. For inquiries regarding nondiscrimination contact FIUs Title IX Coordinator and Director of the Office of Civil Rights Compliance and Accessibility at 305.348.2785 or email ocrca@fiu.edu.