Fleet Manager

Are you someone who strives for excellence, values accountability, provides the best service, all while reflecting unwavering integrity? Our talented team members across the state follow the behaviors, beliefs and outcomes of these core values to ensure that our vision is met. If you're ready to join the TSTC family and make great memories please complete our application process.

Essential Functions:

• TSTC's core values: demonstrates Excellence, Accountability, Service, and Integrity in all interactions with stakeholders, customers, students, and community members.

• Fleet Procurement & Disposal: Oversee vehicle procurement, vendor performance, and compliance with State of Texas purchasing guidelines. Manage vehicle retirement and disposal in accordance with state and federal asset management regulations.

• Preventive Maintenance & Safety Compliance:

  • Develop and implement preventive maintenance schedules to ensure fleet longevity and compliance with Texas Department of Transportation (TxDOT) and Federal Motor Carrier Safety Administration (FMCSA) standards, as applicable.

  • Ensure vehicles meet Texas state inspections, emissions standards (TCEQ), and EPA environmental regulations, as required.

  • Address manufacturers recall promptly and maintain compliance with Occupational Safety and Health Administration (OSHA) safety protocols.

• Daily Fleet Operations: Manage vehicle scheduling, fuel tracking (WEX systems), invoice payments, and maintenance coordination. Responsible for making sure all TSTC vehicles are well-maintained, well-equipped, fuel-efficient, and operated by skilled drivers.

• Vehicle Use & Reservations: Oversee the entire vehicle reservation, use, and return process, ensuring compliance with driver eligibility, vehicle use restrictions, and ensuring drivers report information as required: license plate, return date and place, ending mileage, fuel receipts, car wash receipts, pre-trip inspection reports, and accident reports.

• Vehicles permanently assigned to departments: Manages and/or oversees these TSTC-owned vehicles to ensure they are well-maintained, compliant with all applicable requirements, and operated safely by designated trained drivers.

• Risk Management: actively collaborates with Risk Management as needed.

  • Act as the primary liaison for vehicle insurance claims, working with appraisers, inspectors, adjusters, repair shops, Enterprise Claim Management, and TSTC's Risk Management to expedite damage assessments and repairs.

  • Maintain accurate vehicle inventory/schedules for insurance/compliance and audit readiness.

• Operational Efficiency & Fleet Optimization:

  • Analyze fleet performance data and implement strategies for fuel efficiency, cost reduction, and sustainability.

  • Utilize fleet management software, telematics, GPS tracking, and Geotabs to monitor vehicle performance and driver safety.

• Training & Personnel Management:

  • Manage driver safety training and ensure all TSTC fleet operators meet eligibility requirements.

  • Lead and support fleet staff to foster a productive and compliant work environment.

• Budget & Financial Oversight:

  • Lead fleet budgeting processes, conduct monthly expenditure analysis, and collaborate with the Finance Team to ensure cost-effective operations.

  • Analyze leasing vs. purchasing decisions and make recommendations based on Total Cost of Ownership (TCO) and life-cycle analysis.

• Fleet Compliance:

  • State & Federal Reporting: Ensure timely completion of state-mandated fleet reports and compliance documentation.

  • Maintains all servicing, fuel efficiency, and inspection records.

  • Ensures compliance with applicable TSTC SOS's policies, as well as adherence to transportation laws and regulations.

• Vendor & Partner Management:

  • Collaborate with Enterprise, local dealerships, and state purchasing cooperatives to secure cost-effective fleet acquisition opportunities.

  • Oversee vehicle registration, licensing, and compliance renewals.

• Reports to Leadership: Generates forecasts reports to inform leadership of equipment needs. Communicates with respective management teams on fleet issues, concerns, and needs.

Qualifications:

• Associate's preferred. A combination of education, training, and relevant experience will be considered.

• Experience managing multi-location fleet operations.

• Strong knowledge of TxDOT, FMCSA, and EPA regulations.

• Familiarity with fleet financing, cost-benefit analysis, and vehicle life-cycle management.

Knowledge, Skills & Abilities (KSA's):

• Strong commitment to customer service, teamwork, and operational excellence.

• Demonstrated proficiency in quantitative analysis, budget management, and financial forecasting.

• Expertise in fleet management systems, GPS tracking, fuel monitoring, and vehicle telematics.

• Knowledge of state procurement policies and vehicle acquisition strategies.

• Excellent management, organizational, and problem solving skills.

Note: This job description is intended to provide an overview of the position and does not include an exhaustive list of all responsibilities and requirements. The Fleet Manager may be assigned additional duties and responsibilities as deemed necessary by the supervisor or institution.

Equal Opportunity Employer

Texas State Technical College (TSTC), as an equal opportunity employer, complies with all applicable federal and state laws regarding nondiscrimination. TSTC is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at TSTC.

Background Checks

A criminal history background check will be required for the finalist(s) under consideration for this position.