Coordinator of Administrative Services

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

Coordinates the operational activities associated with online programs of the Nicole Wertheim College of Nursing & Health Sciences encompassing Health Services Administration (HSA), Athletic Training (AT), and Nursing departments, to provide support for students, faculty, and alumni of the online programs. This role is responsible for overseeing engagement initiatives related to these programs. The coordinator reports to the Director of Strategic Initiatives.

• Assists the Director of Strategic Initiatives in coordinating and administrating the operational and administrative activities of the NWCNHS online programs. Ensures operational timelines and processes are adhered to, met, and documented.
• Coordinates the development, scheduling and implementation of new and ongoing academic/student programs or services of NWCNHS online programs. Provides recommendations regarding operational procedure changes in support of the strategic goals and initiatives.
• Manages and administers administrative duties to support the NWCNHS online programs including interactive events such as networking opportunities, guest lecture series, and mentorship programs Provides input and makes recommendations in the preparation of strategic plans in support of HSA, AT, and Nursing online programs.
• Monitors status of initiatives and projects, while establishing and maintaining standards. Analyzes program data, develops reports, and oversees activities for quality improvement initiatives.
• Establishes and maintains effective communication and working relationships with department chairs, faculty, staff, and college stakeholders. Provides support to the Director of Strategic Initiatives and ensures needs are met related to ongoing initiatives, projects, and program matters.
• Serves as liaison between internal and external contacts regarding the programs, engagements, initiatives.
• Provides direct support to the Director of Strategic Initiatives in developing, planning, coordinating, and executing program engagement strategies that align with the college's mission.

Bachelor's degree and two (2) years of office or related experience providing administrative support, or coordinating functions of an office or department.

• Experience in higher education, marketing, operations, and communications.
• Demonstrated ability to engage with diverse populations.
• Knowledge of engagement best practices, particularly in engagement and community relations.
• Experience in marketing, leveraging social media, and overseeing multiple projects concurrently.

Administrative

Begin time: 8:30 AM

End time: 5:00 PM

Operating University Vehicles (all types)

• Criminal Background Check
• Driver's License Check

• Ability to work evenings and weekends.
• Ability to work flexible hours as needed.
• Ability to travel locally

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractors legal duty to furnish information.

FIU is an equal opportunity provider and does not discriminate on the basis of race, color, sex, sexual orientation, gender identity, pregnancy, religion, age, disability, national origin, marital status, and veteran status in its programs and activities. For inquiries regarding nondiscrimination contact FIUs Title IX Coordinator and Director of the Office of Civil Rights Compliance and Accessibility at 305.348.2785 or email ocrca@fiu.edu.