Executive Administrator

Company Description:

ETAS Inc. has upcoming opportunity for Executive Administrator (Direct Hire) position at our office in Lexington, KY. Please submit resumes via the web page link below.

Enterprise Technical Assistance Services, Inc. (ETAS), is a wholly owned subsidiary of Professional Project Services, Inc. (Pro2Serve). ETAS was formed and dedicated to support the Department of Energy (DOE) Portsmouth/Paducah Project Office (PPPO) with technical and management services contributing to the safe and cost-effective implementation of the "One PPPO" mission.

The parent company, Pro2Serve, is a nationally recognized environmental, technical, and engineering services firm dedicated to providing critical environmental management services to reduce the Nation's environmental liabilities and infrastructure engineering services in support of our Nation's security. We support the energy, defense, and science markets through responsive, cost-effective execution of critical environmental, facilities and infrastructure, and nuclear defense and nonproliferation projects.

Job Description

Provides high level administrative support to executives with limited supervision. Requires someone who is proactive, detail-oriented, exceptionally skilled at multitasking, organization, and communication in order to maintain balance among multiple priorities.

Duties include, but are not limited to:

• Manage schedules: Schedule meetings, travel, and conference calls.
• Handle communications: Take calls, respond to emails, and manage requests.
• Prepare documents: Draft letters, memos, reports, and invoices.
• Data entry: Input data for timecard entries and reconcile travel vouchers
• Research and compile data: Conduct research, prepare statistical reports, and compile data for presentations.
• Manage office tasks: Order supplies, maintain records, and perform basic record keeping.
• Support other departments as needed.
• Assist with training other administrative staff.
• Record meeting minutes: Take notes and record minutes at meetings
• Prepare, proofread, and format complex reports, presentations, and contract/task order documents using standard software.
• Greet visitors, determine visitors' needs and refer/escort visitors to appropriate team member(s).
• Maintain conference room schedules.
• Act as receptionist or back-up receptionist when needed.
• Demonstrate ability to get along with coworkers, customers, and visitors.Perform other duties as assigned by supervisor.

Job Requirements

• Associate's Degree or higher from an accredited university and 10 years of administrative support experience OR 12 years of administrative support experience.
• Must be a qualified typist (40 words or more per minute)
• Must be proficient in the use of office equipment, including computers, scanners, fax, and copiers
• Must be proficient in the use of Microsoft Office (Outlook/TEAMS/Word/Excel/PowerPoint) and Adobe Acrobat
• Work professionally with individuals, diverse groups, and the public
• Have well-developed time management and schedule coordination skills
• Experience in providing clerical and secretarial support to a large origination (preferably Federal) with a formalized structure
• Experience in preparing and developing correspondence, reports, memorandums, presentations, and other forms of communication for distribution across various organizations
• Experience in reviewing correspondence for proper format, conformance with procedural instructions, grammar, typographical errors, accuracy and necessary attachments
• Experience with database systems and applications used for action tracking and deliverable schedules
• Experience in planning, coordinating, and organizing events (both on site and off site)
• Experience in scheduling, coordinating, and setup/connect for Video Teleconferences via TEAMS/Outlook

Preferred Qualifications

• DOE Records Management experience.
• Experience with Microsoft SharePoint
• Experience with Concur Travel Vouchers
• Experience with Federal timecard entry
• Experience providing clerical and secretarial support to a large Federal organization with a formalized structure.

Duration:
Direct Hire

Federal Government Clearance:

This position may require the ability to obtain a government clearance. This position may require reviews and test for absence of any illegal drugs along with a background investigation by the Federal government in order to obtain an access authorization prior to employment, and subsequent reinvestigations may be required.

EEO Employer:

Affirmative Action Employer-M/F/Vet/Disab/LGBT

Benefits

E-TAS benefits package has carefully designed to meet the needs of our employees and their families.

These benefits include:

• Major Medical Plan with Prescription Card, Dental Plan, Vision, and Disability Insurance
• Retirement Plan 401(k)
• Employee Stock Ownership Program (ESOP)
• Comprehensive Leave
• Holidays

Pay Rate:
Please submit salary or hourly rate requirements along with resume or in a cover letter.

Job location:

Lexington, KY area

Please submit resumes via the web page link.

If you meet the above requirements/qualifications, please click the Apply Now button to submit your resume to be considered for this position, as well as added to our national database. We look forward to talking with candidates who have the requisite skills and experience level.