Executive Assistant to the CHRO, AVC of Human Resources

Graduation from high school and three years of progressively responsible administrative/office management experience; or graduation of a two-year secretarial science or business administration program and one year of experience as described above; or graduation from a four-year college or university, preferably with major emphasis on Business administration or a related field; or an equivalent combination of training and experience.
Special Note: This is a generalized representation of positions in this class and is not intended to reflect essential functions per ADA. Examples of competencies are typical of the majority of positions, but may not be applicable to all positions.
Degrees must be received from appropriately accredited institutions.

This position has primary responsibility for supporting the CHRO in administrative operations including managing the department budget and representing the HR Office and AVC, triaging communications and requests, and direct responsibility for secure handling of sensitive and/or confidential information; direct access to, or responsibility for cash and cash equivalents, credit card information, University property disbursements or receipts; and extensive authority for committing the financial resources of the University; master key access to buildings, offices or other secure facilities.

Core competencies required for this position include: program knowledge, information/records administration, office technology, problem solving, verbal communication and interpersonal skills, written communication, budgeting, planning and coordinating work.

Previous experience providing high level administrative support with the ability to draft and compose correspondence and other documents with accuracy and professionalism. Excellent verbal and written communication skills. Ability to manage the department budget. Must be able and willing to work effectively and efficiently with a wide variety of constituents. Demonstrated experience and expertise:

Monday - Friday; 8:00 am- 5:00 pm

Normal office environment.

Budgeting: Exercises responsibility for administering the budget, which includes making recommendations regarding the use and distribution of funds. In conjunction with the HR Director, advises on fiscal matters such as budget planning, budget analysis, and funding sources. Manages the overall budget for the Director by reporting expenditures and allocation of funds and sources on a regular basis. Interprets and applies all aspects of the P-card purchasing policies and procedures as well as special funds accounting for grants along with university policies and procedures of purchasing.

Communication-Written: Independently compiles, analyzes, assimilates, and composes information into varied or non-standard formats with responsibility for content review, accuracy, quality, and timelines, requiring in-depth program knowledge and interpretation. Correspondence related to special events.

Information/Records Administration: Performs research, data collection and analysis of information, and report writing. Utilizes, reconciles, and manipulates data from different internal and external software systems. Applies an in-depth knowledge of a variety of complex processes and procedures. Demonstrates acceptable interpretations and applications of the Resource Manual and University Policies and Procedures.

Problem Solving: Independently resolves and/or develops recommendations for unprecedented issues and problems. Problem resolution requires some interpretation of policy and procedures. Serves as a resource for others in resolving standard issues and problems. Coordinates and facilitates solutions with other work units. Interprets and understands when to refer complex problems to the Director.

List a minimum of 3 professional references and their contact information on the application.