Accounts Payable Clerk

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McMillen, Inc. is looking for a dedicated Accounts Payable Clerk with a strong background in construction accounting and state sales tax compliance. This role will focus on managing high-volume accounts payable transactions, ensuring accurate processing of vendor invoices, and ensuring the correct application of state and local sales tax. The ideal candidate should have knowledge of various state sales tax regulations, experience in the construction industry, and excellent attention to detail.

Responsibilities:

• Review, verify, and process a high volume of vendor invoices related to construction projects, ensuring accurate coding of accounts and proper application of state sales taxes based on project location.
• Ensure that sales tax is accurately applied to invoices and payments in accordance with the applicable state and local tax laws. Stay up to date on changes in sales tax regulations across multiple states.
• Work with vendors and subcontractors to address discrepancies, clarify invoice details, and ensure correct sales tax rates are applied to all transactions.
• Process vendor payments for construction projects, including checks, ACH transfers, and credit card payments, ensuring that all sales tax is appropriately calculated and reported.
• Accurately allocate vendor invoices to specific construction projects, cost codes, and job numbers, ensuring the accurate capture of sales tax expenses in project budgets.
• Reconcile vendor accounts and ensure that sales tax liabilities are properly tracked and recorded. Resolve discrepancies related to taxes and invoices promptly.
• Assist with the preparation of monthly, quarterly, and annual sales tax filings, ensuring accurate reporting of taxes collected and paid on construction-related transactions.
• Maintain accurate records of accounts payable transactions, including supporting documentation for audit purposes. Ensure compliance with internal accounting policies and external tax regulations.
• Partner with project managers, procurement, and other internal teams to ensure that tax considerations are integrated into purchasing and contracting decisions for construction projects.
• Support the tracking of construction project costs, ensuring that taxes are considered when managing expenses and budgets.

Qualifications:

• High school diploma or equivalent required.
• Associate's degree in accounting, finance, or a related field preferred.
• 2+ years of experience in accounts payable, preferably in the construction industry or a related field.
• In-depth knowledge of state sales tax rules, particularly within the construction industry.
• Experience with high-volume invoice processing and payments.
• Solid understanding of state and local sales tax regulations, including taxability of construction materials, services, and subcontractor labor.
• Experience with accounting software (e.g., QuickBooks, Sage, Viewpoint, etc.) and proficiency with Microsoft Office Suite (Excel, Word, Outlook).
• Knowledge of construction contracts, purchase orders, and change orders.
• Strong attention to detail and accuracy in tax calculations.
• Excellent organizational and problem-solving skills, with the ability to work under pressure and meet deadlines.
• Strong communication skills and ability to collaborate with cross-functional teams.
• Ability to adapt to changes in tax regulations and construction industry trends.
• Strong organizational skills, capable of handling multiple tasks simultaneously.
• Ability to maintain confidentiality and handle sensitive financial information.

Compensation Package:

• Pay Range: $25 - $25.31 hr
• Benefits: McMillen provides a full Benefits Program consisting of Medical, Dental, Vision, Life, Disability, FSA, EAP, 401(k) and match, 9 Paid Holidays, generous PTO, opportunity for Stock Ownership and Wellness Reimbursement.

Who We Are: McMillen, Inc. (McMillen) is an engineering, environmental, and construction firm providing scalable, multi-disciplinary capabilities. We are a design and build firm providing clients with balanced perspective and realistic solutions. With experts in the United States, Canada, Australia, and France, our staff bring best practices from the water resources, energy, dams, infrastructure, fisheries, aquaculture, and restricted access markets.

We balance technical precision with collaborative delivery throughout all project phases. We have the resources and expertise to contribute to a project at the feasibility and planning stage, navigate the regulatory and permitting requirements, develop detailed designs, self-perform construction, and participate in startup, testing, and commissioning. We offer strategic planning, technical expertise, comprehensive project management, and integration of multi-disciplinary studies for traditional and alternative project delivery methods.

We want our employees to make a career doing what they love to do. We aren't looking for the complacent or the comfortable. We are looking for the highly technical, the creators, the manic obsessives, the outliers who know being the best is a journey, not a finish line. We support our employees' efforts to stay on the cutting edge of technology while fostering a great work-life balance.

EEO: McMillen, Inc. is an EEO/Affirmative Action Employer and will make all employment related decisions without race, color, religion, sex, national origin, disability or protected veteran status.

Visa sponsorship, including renewal during employment, will not be provided for this position.

No recruiters, please