Senior Material Administrative Specialist

At Arete, we are on the forefront of utilizing innovative solutions, with great minds from all backgrounds, to help solve the nation's most complex security challenges. We strive for an inclusive, collaborative team environment that approaches differences as opportunities for innovation and excellence. As an employee-owned company, we foster an atmosphere that propels diverse career opportunities and professional growth.

Discover your future with us.

As a Senior Materials Administrator Specialist at Arete, you will play a key role in supporting the dynamics of our business activities within both production and R&D environments. Your role is multifaceted, requiring adherence to our company policies and the meticulous management of materials, from their receipt to their utilization on the production floor along with providing administrative support to the office. This opening is at our Healdsburg, CA office. This is a non-exempt, non-supervisory, regular full-time position.

Primary Responsibilities:

• You'll receive incoming materials, check deliveries against packing slips and purchase orders, and document the receipt in our computer system. Proficiency in operating hand trucks is essential.
• You'll provide front desk reception to include answering the door, signing in guests and escorting as necessary.
• You'll ensure that supplies for facility, office, and program are well-stocked.
• You're responsible for both domestic and international shipments, working with freight forwarders as well as local FedEx and UPS services. You'll coordinate with packaging procedures and adhere to shipping instructions.
• Your role includes transferring materials efficiently from receiving to inspection and then to inventory. You'll be responsible for weekly and annual physical counts, maintaining inventory accuracy in line with Arete's policies.
• You'll handle all aspects of kitting MOs - from pulling materials and issuing them to MOs, to making necessary transfers, addressing shortages, and closing out the MOs in our Material Management System.
• You'll work alongside engineering, purchasing, quality assurance, configuration management, and production teams to ensure material flow accuracy.
• You will provide support during internal and external ISO audits on a yearly basis.
• You will generate status reports from the material database, ensuring all stakeholders have the latest information.
• You'll provide internal and external meeting support coordination including catering, reserving conference rooms, letting IT know when support is needed along with employee morale events.
• You'll coordinate facility related maintenance.
• You'll provide monthly reconciliation for petty cash and facility invoices to include shipping invoices.
• Additional tasks that contribute to the efficiency and effectiveness of our operations.

Your diligence in these areas ensures that Arete's materials and office processes run smoothly and effectively, directly contributing to our operational success and upholding our commitment to quality and innovation.

We have an impressive range of benefits, programs, and perks that we offer:

Generous PTO and Leave Times

• Flextime Scheduling
• Bereavement
• Paid Time Off (PTO)
• Paid Parental Leave

Financial Benefits

• 401K Retirement Plan Contribution
• Employee Stock Ownership Plan
• Continuing Education Funds

Health, Medical, and Wellness Benefits

• Medical Insurance
• Dental & Vision Insurance
• Life Insurance and Long-Term Disability (LTD)
• Vision Reimbursement

Qualities We Look For

• Creativity
• Integrity
• Passion
• Responsiveness
• Collaboration

Experiences and Background We Look For:

• U.S. citizenship, background screen and drug test are required to meet position eligibility
• Proficient in Microsoft Office suite (Excel, Word, Outlook)
• Experience using material management databases
• Ability to facilitate working relationships with internal customers, suppliers and government agencies
• 5+ years of experience with inventory management or production planning

Nice to have:

• Experience using MRP software (CostPoint desired)
• Working knowledge of FAR, DFAR, EAR and ITAR
• Foreign and Domestic shipping experience - knowledge of Licenses, HTS codes, Warranties

The salary range for this role is $60,000/yr to $77,000/yr; however, Arete considers several factors when extending an offer of employment, including but not limited to: the position and associated responsibilities, a candidate's work experience, education/training, and key skills.

Other Requirements

U.S. citizenship is required to meet position eligibility.

Selected applicants will be subject to a government security investigation and must meet eligibility requirements for access to classified information.

Successful passage of a criminal background screen is required to meet position eligibility. Arete will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Successful passage of a Department of Transportation (DOT) drug test is required to meet position eligibility.

Other Considerations

Arete is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our website because of your disability. To request an accommodation, please contact Arete Human Resources at 818-885-2200 for assistance.