HR Pro 1-Generalist (1 year temporary)

Position Overview

The College of Education and Human Development's Human Resources Department is searching to fill a 1-year temporary HR Partner (HR Generalist) position. The HR Partner provides support in the areas of recruitment, hiring, leaves, HRMS entry, compensation, and classification. This role also interprets and applies University and CEHD Human Resources policies and procedures and relevant federal and state laws. This position has shared responsibility for ensuring continuous improvement of HR operations within CEHD, for implementing best practices, demonstrating a value for diversity, equity and inclusion and for representing the college and the HR function in a positive manner within the University and the external community.

The University of Minnesota encourages a healthy work life balance for employees. CEHD is committed to an excellent employee experience, offering a flexible work environment that meets the needs of students, staff, faculty, and the communities we serve. Flexible work arrangements may include flexibility in schedule and/or work location. Please note that 100% remote work requires approval prior to offer.

Skills and Competencies of a Successful Candidate

• Service-oriented with excellent customer service skills and attention to detail.
• Demonstrated ability to prioritize, multitask, and execute in a fast-paced environment.
• Strong verbal and written communications, interpersonal, and problem-solving skills.
• Capacity to recognize trends and develop recommendations based on data analysis.
• Maintain a high level of accountability and confidentiality
• Embrace and advance diversity, equity and inclusion
• Ability to adapt to a changing environment

Job Responsibilities

Talent Acquisition (35%)

• Consult with hiring managers on compliance and best practices for talent assessment and recruiting applicants from a broad variety of communities and identities and provide support to search committees. Attend search kick-off meetings to facilitate training on best practices and protocols.
• Assist with drafting accurate job descriptions for new positions, in consultation with the hiring manager and assigned HR Consultant. Submit position management updates to ensure the position is ready for posting.
• Review and post jobs in Recruiting Solutions to ensure positions have received proper hiring approval and align with CEHD & University standard formatting including accessibility and equity standards.
• Make recommendations and assist units related to outreach in posting jobs on internal and external recruiting sites to attract and recruit a qualified diverse pool of applicants.
• Review EOAA/EEO data reports and make recommendations to hiring managers on the strength of the applicant pool and appropriate next steps.
• Assist with onboarding processes and compliance for new employees (i.e. SkillSurvey reference checks, I-9s, background checks, etc).
• Liaise with OHR Talent Acquisition Team assigned to CEHD in areas relating to SparkHire, SkillSurvey, and problem solving recruiting solutions issues for job openings.
• Conduct new employee orientation once a month for new employees in CEHD.
• Provide back-up support to department HR Liaison positions during high volume times, leaves of absence, extended vacations, and vacancies. Typical duties include:
  • Initiate and administer the online recruitment process by posting advertisements, drafting job postings in the University's recruiting system, gather search materials, and manage candidate statuses in Recruiting Solutions throughout the duration of a search.
  • Process new hire paperwork including drafting offer letters, entering background checks, complete I-9 work verification, and degree verification.
  • Submit new hire, personnel changes, and compensation requests via PAPAYA to CEHD's payroll team for entry.
  • Run biweekly payroll reports to ensure accuracy of payroll on future paychecks.

HRMS Appointment Entry & Reporting (30%)

• Enter and maintain appointment, compensation, contract, and other payroll related information in HRMS for new, current, and terminated faculty & staff in assigned units/departments
• Request, receive, review, and interpret personnel and compensation information to ensure accurate HRMS data and compliance with applicable employee work rules, employment laws, University of Minnesota policies/procedures and document retention.
• Review HRMS data utilizing University policies and procedures and governing documents to ensure accuracy.
• Assist with development of communications of PAPAYA submission deadlines and with providing guidance on PAPAYA entries.
• Track and update Sr HR Partner on faculty data (e.g. phased retirements, sabbaticals, new faculty hires, retention offers, salary augmentations) to assist the college in making informed business decisions.
• Run expected end date reports biweekly. Work with CEHD departments to terminate or extend appointments as appropriate.
  Review position management listings on a bi-annual basis. Partner with Department Administrators and HR liaisons in cleaning up data (inactivate any old, unused positions, for example, or amending the reports to person).
• Submit position management updates in HRMS for positions approved for reclassification or promotion.
• Assist with preparation of standard and ad hoc reports for CEHD Sr HR Partner, HR Director to conduct appropriate audits to ensure HR data integrity and reconciliation of all HRMS data and year-round HRMS activities.

HR Projects & Miscellaneous Assignments (20%)

• Draft HR letters and memos
• Review and complete unemployment claims
• Update content on HR Sky (intranet)
• Send Friday Connection updates from HR team to Dean's Office
• Assist CEHD External Relations and the Dean's Office with events
• Assist with planning and executing employee engagement activities and initiatives
• Administer and manage FMLA and leave cases for the college graduate assistants, undergraduate employees and workers compensation cases. Track and report on FMLA cases for CEHD.
• Participate in HR Liaison meetings
• Special projects and other duties, as assigned

HR Policies and Procedures (15%)

• Triage incoming questions/inquiries through the CEHD HR email inbox. Respond to emails in a timely fashion or route to appropriate HR partners as needed.
• Advise employees and managers on HR policies and procedures.
• Provide timely advice related to HR policies and procedures, University policies, labor contracts, and best practices.

Required Qualifications

• BA/BS degree in Human Resources or related field; or a combination of related education and professional work experience equal to four years.
• Prior work experience in an office or administrative setting.
• Demonstrated ability to communicate and work with diverse individuals from a variety of backgrounds, communities and identities.

Preferred Qualifications

• Working knowledge of Human Resources Management Systems.
• Experience interpreting HR policies, contracts and employment law.
• Experience working in an academic college unit.
• Proficient in Microsoft Office Suite (Word, Excel, etc.) and Google Workspace (email, Sheets, Docs, Sites, etc.)

College Overview

The College of Education and Human Development (CEHD), the University's third largest college, contributes to a just and sustainable future through engagement with the local and global communities to enhance human learning and development at all stages of life. We know diversity is necessary to do our best work and foster our humanity. That's why the CEHD community is collectively dedicated to cultivating an inclusive and equitable environment, embracing and celebrating all identities of our students, staff, and faculty. These values are also a moral imperative requiring continuous proactive measures and a firm stance against prejudice, discrimination, and systemic injustice.

Pay Range: The salary range for this position is $53,000-$60,000. Final salary offers are dependent on the candidate's experience, skills, and internal equity within the department.

Time Appointment: 100% Appointment

Position Type: Civil-Service

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).