Support Service Specialist

The Cancer Center of Kansas (CCK) is seeking a full-time, on-site Support Services Specialist to join our team in our Wichita, KS offices. The typical work week is Monday through Friday, 8:30 AM - 5:00 PM with no major holidays, no on-call and no weekends.

As part of The US Oncology Network and with over 40 years being established in Kansas, CCK delivers quality, personalized cancer care to communities across the state. Our physicians and staff treat patients in over 18 locations throughout the state. Our management and physician teams continue to be recognized in our communities for Excellence in Healthcare! With our mission in mind, we value each and every employee for their life-saving expertise and the role they play in making our patients' lives as easy and comfortable as possible. Our employees are our most valuable resource. They help us create and continue to deliver on our mission. In CCK's partnership with the US Oncology Network, one of the nation's largest networks of community-based oncology physicians dedicated to advancing cancer care in America and supported by McKesson Corporation, we are able to extend an extremely competitive offering of benefits to employees, including:

• Medical Health Care

• Dental Care

• Vision Plan

• 401-K with a matching component

• Life Insurance

• Short-term and Long-term disability

• FSA and HSA

• Legal Insurance

• Competitive Paid Time Off Plan

• Wellness & Perks Programs

What does this position entail?

Under direct supervision, this role is responsible for preparing, processing, and supporting procurement activity as assigned. The role serves as a liaison between the accounting and procurement departments. The role will perform varied clerical duties and assist with facilities on an as needed basis. Supports and adheres to the US Oncology Compliance Program, including the Code of Ethics and Business Standards.

The essential duties and responsibilities of this position are:

• Maintains files, records, invoices, receipts, bills and data for the departments.

• Assists with monthly closing process through preparation of journal entries.

• Assists with the coordination and processing of accounts payable for assigned areas.

• Responsible for coding invoices into the standard chart of accounts.

• Reviews payments to ensure that proper authorization and documentation of receipt are obtained.

• Obtain invoices from websites and upload them to portal for approval and payment.

• Process checks requests & expense reports.

• Perform data entry and reconcile invoice discrepancies.

• Audit, process and assist in balancing credit card bills and ledgers.

• Verifies, processes, and maintains all required information by scheduled deadlines and supports actions with appropriate documentation.

• Address and respond to vendor inquiries, as directed.

• Assist in project implementation as assigned by an Executive or Manager.

• Backup the Procurement Agent with inventory management and order processing.

• Manage multiple tasks efficiently with speed and proficiency.

• Maintain strict confidentiality of patient and company information.

• Perform other duties as assigned.

The ideal candidate for the position will have the following qualifications:

Basic Work Requirements:

• Ability to work for long periods of time while seating and viewing computer monitors.

• Ability to work in a variety of systems and able to quickly learn and adapt to new systems as required to meet business needs

• Ability to enter data into various electronic systems while maintaining the integrity and accuracy of the data.

• Ability to type a minimum of 40 wpm is preferred.

• Ability to operate a multiline phone system and utilize appropriate phone etiquette.

• Possesses strong customer service skills and professionalism.

Education/Training:

• High school diploma or equivalent required.

• Associates degree in accounting or related field, or a minimum 2-5 years office experience.

Physical Demands:

Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to be present at the employee site during regularly scheduled business hours and regularly required to sit or stand and talk or hear. Requires full range of body motion, manual and finger dexterity, and eye-hand coordination. Requires standing and walking for extensive periods of time. Occasionally lifts and carries items weighing up to 40 lbs. Requires corrected vision and hearing to normal range.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Exposure to communicable diseases, toxic substances, medical preparations and other conditions common to an oncology/hematology clinic environment may occur. Work is performed in an office environment. Requires comfort in working in a team environment and having frequent interaction with staff, patients, visitors, and physicians.