Human Resources Assistant - Talent Management

We are the Metropolitan Council, the regional government for the seven-county Twin Cities metropolitan area. We plan 30 years ahead for the future of the metropolitan area and provide regional transportation, wastewater, and housing services. More information about us on our website.

We are committed to supporting a diverse workforce that reflects the communities we serve.

Human Resources works with all divisions of the Metropolitan Council to provide proactive solutions for the Council's workforce needs in the areas of recruitment, labor relations, benefits, training, organizational development, occupational health, and wellness.

How your work would contribute to our organization and the Twin Cities region:
The Human Resources Assistant provides day-to-day administrative and technical support to the Talent Management department supporting Metro Transit recruitments. Work duties will include data entry into various systems throughout the recruitment process, maintaining electronic records, scheduling drug tests and physical examinations, processing new hire paperwork, supporting new hire orientation, and providing administrative support to the Talent Management team.

NOTE: This position is eligible for a hybrid (remote and onsite) telework arrangement. The candidate's permanent residence must be in Minnesota or Wisconsin.

This posting will create a six-month eligibility list for current and future openings.

• Prepare and electronically distribute job postings; post positions on selected websites; research specialized websites.
• Share recruitment opportunities on social media sites such as LinkedIn and assist with placing job ads.
• Maintain applicant-tracking system.
• Prepare correspondence to applicants notifying them of their status.
• Coordinate the interview process by preparing schedules, contacting candidates to interview, preparing and distributing necessary materials.
• Coordinate new hire process. Schedule pre-employment testing and New Employee Orientation, collect and process new hire paperwork.
• Verify and process payment of monthly invoices.
• Respond to internal and external inquiries regarding employment opportunities.
• Process employee data and position changes, voluntary and involuntary terminations, and table changes in HRIS system. Research and resolve problems.
• Develop and generate standard reports/queries as requested.
• Answer phones, greet visitors, explain the applicant process, respond to both external and internal inquiries, respond to employer verifications, and other related duties.
• Establish and maintain employee personnel files and recruitment files.
• Assists with miscellaneous duties and special projects.

Any of the following combinations of experience in human resources, talent management, or closely related field and completed education (degree field of study in human resources, business administration, or closely related field):

• High School Diploma or GED and five (5) years of experience.
• Associate degree and three (3) years of experience.
• Bachelor's degree and one (1) year of experience.

What additional skills and experience would be helpful in this job (desired qualifications):

• Experience working with diverse populations of internal and external customers.
• Experience working in the public sector (local, regional, state or federal government or public education).
• Experience with HRIS systems such as PeopleSoft and NEOGOV, including data entry and extracting standardized reports/queries.
• Skilled with Microsoft Office products (i.e., Word, Excel, PowerPoint).
• Skilled with internet research for recruitment/candidate sourcing.
• Exceptional attention to detail to ensure accuracy.
• Strong email management skills, including the ability to organize, priority and respond promptly to a high volume of emails.

What knowledge, skills and abilities you should have within the first six months on the job:

• Knowledge of human resources policies, procedures, and federal/state employment laws.
• Knowledge of secretarial and administrative procedures.
• Knowledge of Council policies and procedures.
• Advanced skills in creating Word documents, tables, mail merge, sorting, templates, etc.
• Intermediate skills to create new spreadsheets, formulas, sorting, charts, and graphs.
• Intermediate skills in creating presentations and inserting graphs and charts for other MS Office applications.
• Basic skills with internet research for recruitment/candidate sourcing.
• Intermediate skills with HRIS and the ability to enter information in the HRIS system and extract standardized reports/queries.
• Skilled in organizing information and problem-solving.
• Ability to read and interpret documents such as work instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or clients.
• Requires the skill to provide basic client services to the public and other agencies within the organization. Requires tact, courtesy, and cooperation in dealings with others where the primary purpose is the exchange of information.
• Ability to maintain confidential and sensitive information.
• Ability to handle multiple tasks simultaneously and change workload priorities as necessary to accomplish job responsibilities and projects.
• Ability to work with a diverse customer group in a positive, professional manner.

What you can expect from us:

• We offer the opportunity to make a difference and positively influence the Twin Cities metropolitan area.
• We encourage our employees to develop their skills through on-site training and tuition reimbursement.
• We provide a competitive salary, excellent benefits and a good work/life balance.

More about why you should join us!

Union/Grade: American Federation of State, County, and Municipal Employees/Grade E
FLSA Status: Non-Exempt
Safety Sensitive: No

What your work environment would be:
You would perform your work in a standard office setting. Work may sometimes require travel between your primary work site and other sites.

What steps the recruitment process involves:

1. We review your minimum qualifications.
2. We rate your education and experience.
3. We conduct a structured panel interview.
4. We conduct a selection interview.