Communications Admin Coordinator

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

The UCI Donald Bren School of Information and Computer Sciences Marketing and Communications team is responsible for maintaining and uplifting the School's reputation across a broad spectrum of internal and external audiences, including students, alumni, donors, faculty, staff, media and the public. In support of the Dean's priorities for the School, we partner with staff, faculty and researchers to promote the School's work through news releases, events, and digital and print platforms. Our office provides strategic guidance and support on marketing and communications best practices, websites, graphic design, media relations, social media and engagement.

Under the primary supervision of the Communications Director, the Communications Admin Coordinator will provide extensive operational and administrative support for the Communications team within the School of Information and Computer Sciences. This will include administrative duties for team projects and campaigns; providing day-to-day support including purchasing, inventory and scheduling; compiling briefing documents for the Director and assisting with content coordination across a variety of channels, including newsletters, website and social media.

Objectives of the position include increasing operational efficiency through best-practice administration, and maintaining the positive reputation of the School and Office through effective project management and stakeholder liaison.

All members of the Office of Communications should feel comfortable working with a variety of constituencies, including community members, faculty members, and staff throughout the School and University. Qualified candidates will thrive in a collaborative, team-oriented environment, with colleagues who value critical thinking and the ability to work independently.

Total Compensation

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

The expected pay range for this recruitment is $31.72- $34.70 (Hourly).

Required:

• Excellent organizational skills with significant administration or office management experience. Ability to work independently, take initiative and follow through on assigned tasks to completion.
• Excellent time management, with experience in maintaining calendars using a variety of sources and coordinating scheduling of tasks to enable teams to meet project deadlines.
• Ability to use sound judgment in responding to issues and concerns. Skill to analyze situations, define problems, identify and anticipate outcomes, and to recommend and implement solutions.
• Strong written and verbal communication skills. Ability to communicate effectively and appropriately with a variety of audiences and stakeholders. Strong interpersonal skills. Ability to work cooperatively within a team, develop and maintain effective working relationships, maintain confidentiality and understand a range of perspectives.
• Experience managing invoicing, tracking expenditures, reporting financial data and raising purchase requests.
• Working knowledge of common organizational software-based productivity and collaboration tools such as MS Office and/or Google Workspace.
• Knowledge of and experience in using mailer tools and website platforms such as Campaign Monitor and WordPress or demonstrated ability to become proficient with training.
• A minimum of 3 years of experience

Preferred:

• Previous experience in a marketing and communications office or similar environment in a large institution; knowledge of the dynamics of marketing and communications at academic institutions.
• Experience in posting content on social media platforms, particularly LinkedIn and Instagram, and understanding of their audiences.
• Knowledge of UCI financial environment including Kuali Financial Systems (KFS), fund accounting, purchasing, UCI Foundation policies and procedures, campus online systems and websites.
• Knowledge of and demonstrated commitment to digital accessibility principles

Special Conditions:

• Must be available to attend in-person events.

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.