Marine Personnel Coordinator

Foss Maritime is seeking a detail-oriented and proactive Marine Personnel Coordinator to support our marine workforce and operations. This role is critical in ensuring seamless scheduling, payroll processing, compliance, and workforce coordination while fostering strong relationships with mariners and operational teams.

As a key liaison between marine personnel, operations, payroll, and HR, the ideal candidate will bring strong organizational skills, problem-solving abilities, and a passion for supporting a world-class maritime team. If you have a maritime background, experience with crew scheduling, payroll, and union agreements, and thrive in a dynamic, fast-paced environment, we invite you to join us in delivering excellence at sea.

Who we are:

Foss Maritime is one of the most recognized and respected maritime brands in the U.S., combining a rich legacy with a forward-thinking approach to industry innovation. While deeply rooted in tradition, Foss is evolving at a fast pace, continuously setting new standards for operational excellence and sustainability.

With operations spanning all U.S. coasts and global transportation projects, Foss is a leader in harbor and terminal towage, tug and barge transportation, and offshore energy solutions, including traditional energy and offshore wind projects. Our primary operations are on the U.S. West Coast, Alaska, and Hawaii, with continued expansion into new markets.

As part of Saltchuk, Foss is a values-driven organization that takes pride in its exceptional team, commitment to safety, and dedication to customer success. With a culture built on integrity, innovation, and collaboration, Foss Maritime remains a trusted leader in the maritime industry.

What the job entails:

Payroll & Timekeeping for Marine Personnel

• Verify and process marine personnel timekeeping and payroll data, ensuring compliance with union agreements (daily wages, overtime, sick leave, disability, and vacation pay).
• Input and audit payroll data in the company payroll system.
• Collaborate with payroll and accounting to resolve payroll discrepancies and special payroll situations.
• Provide regular HR reporting on labor costs, overtime, and PTO usage.

Crew Scheduling & Recruiting

• Assist in recruiting, interviewing, and onboarding marine personnel, ensuring compliance with hiring policies and collective bargaining agreements.
• Schedule and track crew assignments while optimizing staffing levels and minimizing unnecessary costs.
• Coordinate pre-employment physicals, drug testing, and background checks as required.
• Work closely with HR to manage employee leaves of absence and ensure regulatory compliance.
• Support labor contract implementation, grievance resolution, and union seniority list management.

Marine Operations & Compliance Support

• Ensure all mariners' licenses and certifications are current and assist with renewals and compliance tracking.
• Process crew travel arrangements and expense reimbursements.
• Maintain communication with vessel crews to address personnel concerns and enhance office-to-vessel coordination.
• Coordinate and manage marine personnel recognition and reward programs.
• Support compliance with regulatory requirements, company policies, and safety initiatives.
• Conduct vessel visits as needed to enhance crew engagement and communication.

Administrative & Financial Responsibilities

• Create purchase requisitions and reconcile invoices with Accounts Payable using SAP and Esker systems.
• Manage company-sponsored programs for marine personnel.
• Perform special projects and other duties as assigned.

What we are looking for:

• Maritime knowledge: Understanding of vessel operations, crewing, and regulatory requirements. Prior experience in maritime operations, HR, or personnel coordination preferred.
• Payroll & timekeeping expertise: Experience with ADP or similar payroll systems preferred.
• Union agreement compliance: Familiarity with collective bargaining agreements and labor relations.
• Strong communication skills: Ability to interact effectively with mariners, leadership, and various departments.
• Organizational & problem-solving skills: Ability to manage multiple tasks and adapt to changing priorities.
• Technical proficiency: Strong skills in Microsoft Office Suite (Excel, Word, Outlook).

Ready to make an impact? Apply today and become part of a team that values safety, integrity, and operational excellence!

Foss Maritime Company is an Equal Opportunity - Affirmative Action Employer and a VEVRAA Federal Contractor. We are committed to a diverse workforce and taking affirmative action to employ and advance in employment qualified women, minorities, individuals with disabilities and protected veterans. Foss is a drug-free employer and a participant of the E-Verify Employment Verification Program.