Senior Human Resource Coordinator

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Job Details:

The Oden Institute is an organized research unit that fosters interdisciplinary programs in computational sciences and engineering, computational medicine, computational geosciences, mathematical modeling, applied mathematics, data science, software engineering, and computational visualization.

Candidates will need to upload a resume, letter of interest, and the names of three references to apply for this position.

UT Austin offers a competitive benefits package that includes:

• 100% employer-paid basic medical coverage

• Retirement contributions

• Paid vacation and sick time

• Paid holidays

• Free training access through LinkedIn Learning

• Professional conference opportunities

• Tuition assistance

Please visit ourHuman Resources (HR) websiteto learn more about the total benefits offered.

The Senior HR Coordinator at the Oden Institute will play a crucial role in supporting the full employment lifecycle of faculty, staff, and student employees. Reporting to the Associate Director of Research Administration and HR, this position will oversee key HR functions, including recruitment, onboarding, employee relations, benefits coordination, and compliance with institutional policies. Acting as a trusted resource, the Senior HR Coordinator will ensure a seamless and efficient HR experience. This role requires a proactive and detail-oriented professional who thrives in a dynamic academic environment and is committed to excellence in human resources operations.

• Manage the full employment lifecycle, including recruitment, hiring, onboarding, and offboarding processes, while ensuring compliance with university policies and employment regulations.

• Consult with hiring managers to assess staffing needs, advise on employment requirements, and facilitate HR business processes for all personnel categories.

• Oversee HR compliance and administrative processes, including background checks, visa petitions, I-9 verification, and employment authorizations in collaboration with Texas Global.

• Serve as a key HR liaison, providing guidance to employees, students and managers on university policies, payroll, student employment, and compliance training.

• Support HR operations by processing high-volume business transactions, preparing HR reports, maintaining organizational charts, and enhancing workflow efficiencies.

• Address employee inquiries related to HR policies, benefits, and workplace concerns, ensuring prompt resolution and appropriate referrals to campus resources.

• Contribute to continuous improvement of HR processes by recommending workflow enhancements, assisting with training initiatives, and participating in professional development activities.

• Bachelor's degree and a minimum of 5 years of experience in a human resources role, demonstrating expertise in HR processes and best practices.

• Strong command of written and oral English, with excellent communication and interpersonal skills.

• High level of attention to detail, strong problem-solving abilities, and exceptional organizational skills.

• Ability to handle sensitive and confidential information with sound judgment, tact, and discretion.

• Proven ability to work both independently and within a team, fostering effective relationships in a collegial environment.

• Experience working in a high-volume office environment while managing multiple deadlines efficiently.

• Commitment to promoting a dynamic, service-oriented workplace.

• Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and Teams.

Relevant education and experience may be substituted as appropriate.

• More than the required experience.

• SHRM-Certified Professional (SHRM-CP) or equivalent HR certification.

• Experience working with faculty and administrative and professional positions and policies administered by a university.

• Ability to work without close supervision and demonstrated ability to make decisions.

• Experience working with Workday and Smartsheet.

$70,000 + depending on qualifications.

• Work around standard office conditions.

• Repetitive use of a keyboard at a workstation.

• Letter of Interest

• Resume/CV

• List of 3 work references with their contact information; at least one reference should be from a supervisor.

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.